Event Calendar Maker Excel Template – v3 – Support

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HOW TO USE THE TEMPLATE

SETTINGS

The template has 9 worksheets and you can just click on the worksheet name (tab) and go to a specific sheet. In the Home worksheet, you will get started with entering some basic information about the Calendar.

STEP 1A: BASIC SETTINGS

Event Calendar Maker Excel Template - Basic Settings
Event Calendar Maker Excel Template – Basic Settings
  • Enter the year
  • Enter the Month
    • Your calendar will have 12 months beginning with the month in that year
  • Enter the day you would like the week to begin with. You can choose from (MON, TUE, WED, THU, FRI, SAT, SUN)
  • Enter a name for your calendar. This will be displayed on the calendar.

 

STEP 1B: SET YOUR NON-BUSINESS DAYS

Event Calendar Maker Excel Template - Weekends
Event Calendar Maker Excel Template – Weekends

 

This option allows you to customize the weekends according to your needs. Choose the weekend option. For example, in the image above, all Sundays and Saturdays are considered as weekends. They will be highlighted with red font on the calendar.

Event Calendar Maker Excel Template - Holidays
Event Calendar Maker Excel Template – Holidays

 

Enter a list of holidays in the Holidays table. These days will also be considered as non-business days and highlighted in red font.

 

STEP 1C: SET UP TO 12 EVENT TYPES WITH COLOURS

Event Calendar Maker – Excel Template – Event Types
Event Calendar Maker – Excel Template – Event Types

 

You can enter your own (up to 300) events that will be displayed on the calendar. You can also categorize them under (up to) 12 event types. First, you will enter the names for the Event Type. You can choose a colour for each event type from the list of 15 pre-chosen colours. The color next to the Event type will be used to highlight the corresponding dates on the calendar.

 

STEP 2: ENTER EVENTS

Event Calendar Maker – Excel Template – Events Entry

Event Calendar Maker – Excel Template – Events Entry

 

In the ‘Events’ worksheet, you will enter your events. You can enter up to 300 active events and these events will be highlighted on the calendar.

 

STEP 2A. Enter Event Name, Event Type, Event Start Date and Event End Date.

  • By choosing the event type, the dates will be color-coded on the calendar according to what you chose in Step 1C.
  • If the Event Type is blank or not one of the Event Types listed in the 1C, the event will not be highlighted with colour on the calendars.
  • If you have multiple events on the same day, you will enter them separately.
  • You can enter events in any order. They do not have to be in chronological order.
  • Leave the Event End Date blank if it’s a One-time event.

 

STEP 2B. FREQUENCY TYPES

Choose Frequency Type from the 12 options.

Event Calendar Maker – Excel Template – Frequency Types
Event Calendar Maker – Excel Template – Frequency Types

 

Please watch the demo video where all frequency types are explained and shown.

 

STEP 2C. CHOOSE WEEKDAYS

Choose the Weekdays you would like to allow for each event. Enter 1 in the MO column, if you would like the event to happen on Mondays. These fields are not applicable for One-time and Every Nth day events.

Event Calendar Maker – Excel Template – Weekdays
Event Calendar Maker – Excel Template – Weekdays

 

STEP 2D. Enter N

Event Calendar Maker – Excel Template – N, Non-Business Days, Active Events & Priority
Event Calendar Maker – Excel Template – N, Non-Business Days, Active Events & Priority

 

N is applicable for 7 of the 12 frequency types. They are provided below with examples.

Event Calendar Maker – Excel Template – N
Event Calendar Maker – Excel Template – N

 

  • Applicable Frequency Types (with examples)
    • Every Nth day: Enter 2 as N to create events every 2 days
    • Weekly: Enter 2 to create events every 2 weeks
    • Monthly: Enter 2 to create events every 2 months
    • Nth Wkday of Mth: Enter 2 to create events every 2nd Weekday of Month (Weekday will be chosen in the previous step)
    • Every Nth Busn Day: Enter 2 to create events every 2nd Business day
    • Nth Busn Day of Mth: Enter 2 to create events on the 2nd Business day of a month
    • Nth Busn Day of Week: Enter 2 to create events on 2nd Business Day of a week

 

STEP 2E. NON-BUSINESS DAYS

Choose ‘Skip’ if you would like to not display the event occurrence on non-business days (weekends and holidays). If left blank, the event occurrence on non-business days will be coloured with the event type colour.

 

STEP 2F. PRIORITY

When more than one event happens on a day, Higher Priority event’s color will be chosen for calendar display. Lower Number means higher priority.
• If you don’t enter any priority, it is equivalent to zero (Zero has higher priority than any positive number).
• If two events have the same priority, then the events will be prioritized based on the order in which you entered them in the Events table.

 

STEP 2G ACTIVE EVENTS

Enter N in ACTIVE? column if you would like the event to be not displayed on calendar.

 

STEP 2H. ADDITIONAL COLUMNS

There are optional columns for Event Description and Start Time. There are also two custom columns that you can rename and use. These four columns will only appear in Daily calendar.

Event Calendar Maker – Excel Template – Event Description, Start Time and Custom Columns
Event Calendar Maker – Excel Template – Event Description, Start Time and Custom Columns

 

STEP 2I. VALIDATION

  • Validation field will display ‘Error’ for following reasons
    • Event Start Date is blank
    • Event End Date is before the Event Start Date
    • Frequency Type is blank
  • Validation field will show ‘Not Displayed’ for following reasons
    • Event End Date is before the Calendar Start Date
    • Event Start Date is after the Calendar End Date (12 months from Start Date)

 

STEP 3. CHOOSE CALENDAR DESIGN

There are 7 calendar designs to choose from. All the 7 calendars are automatically generated based on your inputs in STEP 1 and STEP 2.

Yearly: 12 Months in one page, event names are not displayed

Event Calendar Maker – Excel Template – Yearly Design

 

Yearly with Events: 12 Months in one page, event names are displayed

You can also choose from Events or Instances to display. Up to 150 events or first 150 event instances will be displayed.

Event Calendar Maker – Excel Template – Yearly with Events Design
Event Calendar Maker – Excel Template – Yearly with Events Design

 

Monthly: 12 pages (1 Month in each page), event names are not displayed

Event Calendar Maker – Excel Template – Monthly Design

Event Calendar Maker – Excel Template – Monthly Design

 

Monthly with Events: 12 pages (1 Month in each page), up to 5 event names per day are displayed

Event Calendar Maker – Excel Template – Monthly with Events Design

Event Calendar Maker – Excel Template – Monthly with Events Design

 

One Month: 1 page where you can choose one month to display

Up to 10 event names per day are displayed. If you have more than 5 events per day, then this view will be the best.

Event Calendar Maker - Excel Template - OneMonth Design

Event Calendar Maker – Excel Template – OneMonth Design

 

Weekly with Events: Choose any day and you can see the week’s events.

Up to 20 events are displayed with name and color.

Event Calendar Maker – Excel Template – Weekly with Events Design
Event Calendar Maker – Excel Template – Weekly with Events Design

 

Daily with Events: Choose any day and you can see the day’s events.

Up to 20 events are displayed with name and color. Start Time and Event Description are displayed. You can also enable custom columns to be displayed.

Event Calendar Maker – Excel Template – Daily with Events Design
Event Calendar Maker – Excel Template – Daily with Events Design

 

STEP 4: PRINT OR EXPORT

You can print the calendars easily as they are already set up to be printed. You can also export calendars to PDF documents for sharing.

 


NOTES
Please note that only the features that are mentioned here are possible in this template. Here are some examples of what the template does not do.

  • The template doesn’t create any reminders for events.
    The template is not integrated with any other software. It’s a stand-alone Excel workbook file.

38 thoughts on “Event Calendar Maker Excel Template – v3 – Support

  1. I love this product!

    Is there a way to update the frequency type to what I would need such as Annual and Q1, Q2, Q3, Q4, etc?

    I thank you in advance for your time.

    1. Thank you. Please post your review on the product page https://indzara.com/product/event-calendar-maker/ (right sidebar).
      For quarterly events, please choose Monthly as Frequency type and enter 3 as N. This would create an event instance every 3 months.
      For annual events, please choose Monthly as Frequency type and enter 12 as N. This would create an event instance every 12 months.
      Best wishes.

  2. Hey! I love this workbook! Where can I find the settings to manipulate the calendar heading background colors, fonts, grid colors, etc? I would also like to manipulate the shading for event colors on the calendars. Is this possible?

    1. Hello

      The background colors & fonts can be modified from the Formatting menu. The event colors can be modified in the Conditional Formatting menu.

      Thanks

  3. HI HELP HOW TO USE EVENT TEMPLATE I HAVE CONFUSED

    1. Thanks for purchasing.
      The detailed step by step instructions are provided in the above page. https://indzara.com/2015/12/event-calendar-maker-excel-template-v3-support/
      If you have entered data and they don’t appear on the calendar, please see this article https://indzara.com/2016/01/my-events-are-not-displayed-on-calendar-why/
      If you have further questions, please email support@indzara.com the file. Please specify the Excel version and operating system you use.

      Thanks & Best wishes.

  4. Help, I re-purposed my last year calendar for this year,using the yearly events tab, and now I am getting 2 lines at the start of the calendar events reading “0-Jan” and for the event name it is showing “1/0/1999” on the 1st and 2nd lines. When I click on them I cannot see any data there. Can you help me? Thank you.

    1. Hello
      Thank you for using the template.
      Please email the file at support@indzara.com
      Best wishes

  5. hello I am trying to set a monthly re-occuring event but it wont let me please help

    1. Please email me the file (support@indzara.com) and provide details on which event you are trying to set up.

      Thanks & Best wishes.

    2. Sure. I have emailed you. Please reply with the file. I will be happy to review and help.

      Please check if you have selected the weekdays. SU, MO, TU…. columns should be set to 1 if the weekday is allowed.

      Best wishes.

  6. Hi
    How do you get an event to span multiple days?

    1. Thanks for purchasing.

      The Start Date and End Date represent the start and end of recurrence of events. Each event is one day long by default.

      To show an event across multiple days, please change Frequency type to ‘Daily’ and enter 1 in the weekday columns (MO, TU,…).

      Thanks & Best wishes.

  7. Good Morning!
    I have purchased multiple templates, with the goal of being able to have them available on my desktop, ipad and iphone. What is the best option to ensure, one place for my calendar? Thank you!

    1. Hello Amy,

      Thanks for purchasing. May I ask what features you are looking to have across devices? I can do some research to see if I can find any solutions across devices. The current Excel templates become less compatible with mobile devices. Thanks. Best wishes.

  8. Hello — how can I best print this on 11×17 sized paper, taking full advantage of the size? it seems to leave a lot of white space around the calendar, p[particularly on the left and right margins. Any direction would be appreciated!

    1. Thanks for purchasing. Can you please specify which sheet you are trying to print? One option is to choose ‘Fit to 1 page wide by 1 tall’ under ‘Scaling’ section in the ‘Page Setup’ dialog box Please let me know if this helps. Thanks & Best wishes.

  9. Hi,
    i want to know is there a way that the calendar will be from right to left? and can i change the language of the days?
    thanks!

    1. The template by default works from left to right. Changing it will require a lot of re-building the formulas. On the calendar itself, you could ‘find and replace’ with different language words. If you run into issues, please e-mail me. Thanks & Best wishes.

  10. Hi Indzara! Your Event Calendar Maker is AMAZING! I manage 100-150 events per month for 3 different companies and need to code the companies different colors so I can see from a glance which is allocated to which. My question is, is there anyway to show the Optional Columns on the Monthly view w/events. I need to add a column that will show the start and end time for example 5-7pm and need it to show next to the Location name. For example the location name (Event Description) would be Cheers and the time would be 5-7p so I would need it to say Cheers 5-7pm. Hope that makes sense? Please email me at your earliest convenience.

    1. Please see my video posted here: https://indzara.com/2015/12/how-to-add-location-and-time-to-calendar/ that illustrates how, by editing the event name, we can display the location and time. Please let me know whether this addresses your question. Thanks for purchasing.

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