Inventory and Sales Manager – Free Google Sheet Template

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If you are struggling in managing your product inventory and sales this Google Sheet is suited for you. For everyone who runs a small business of buying products from suppliers and selling them to customers this sheet will be very helpful. This template is suitable for both retail and wholesale business. 

What more? The template will assist in knowing the inventory levels of each product and understanding which products to re-order. 

This template is designed for Google sheets, but if you are looking for an Excel template, please visit the Inventory and Sales Manager.

Inventory Spreadsheet – Summary Metrics
Inventory Spreadsheet – Summary Metrics

Features of the Inventory and Sales Manager Google Sheets Template

  • Enter and manage up to 2000 different Products
  • Set custom re-order points for each product
  • Simple and Easy data entry
  • Know current inventory levels of each product
  • Identify the products to be re-ordered
  • Know if the sale orders can be fulfilled
  • Easily understand the sales and purchase patterns (monthly and cumulative)
  • Quickly see your top customers and suppliers
  • Identify your best performing products
  • Know how the different product categories contribute to sales
  • Easily retrieve and view your order details

How to Use the Inventory and Sales Manager in Google Sheets Template

Overview of steps

  • Make a copy of the sheet
  • Input the Product and Order details
  • View details & Report

Step 1: Make a copy of the sheet

Click on the link above to access the Google Sheet. Make a copy of the Sheet as shown in the screenshot below. Save this template on your Google Drive.

Make a copy
How to make a copy of Google Sheet

Note: Once you open the saved template, you have to just configure your inputs to customize the calendar according to your needs. The reports will be auto populated. 

Step 2 : Input the Product and Order details

Enter Products

Enter list of products and re-order points in the Products worksheet

Google Sheet Inventory Management – Products Table
Google Sheet Inventory Management – Products Table

Product Category: This allows you to categorize products. If you have numerous products, categorizing similar products together can help in understanding product performance.

Re-order Point: Amount that you set for each product, where when the current inventory level hits that amount, you will place a new purchase order to replenish inventory. (For more, read Re-Order Point Article in Wikipedia)

Enter Orders

Enter the line items for all the orders (both purchase and sale) in the Orders_and_Inventory worksheet

Inventory Manager Template – Enter Order Details
Inventory Manager Template – Enter Order Details

If you have any existing inventory when you start using the template, enter them first. You can then continue to enter your new orders (purchase and sales) as they happen. The template will then give you accurate count of your inventory.

  • Order Number: This Order number is not used in the template to calculate anything. This has been provided for you to track your orders easily. You can filter the Orders table by choosing specific order number to see all the items in that order. If your systems generate any order numbers, you can enter them here. If you don’t have any such systems, you can create your own. The only recommendation is that you should have a unique order number for each order.
  • Order Type: There are two types of Orders: Purchase and Sale. When you place an order to acquire products from suppliers, it is called a Purchase order. When your customer places an order to buy products from you, it is called a Sale.
  • Order Date: For Purchase orders, this is the date when the order is placed by you to your supplier. For Sale orders, this is the date when the order is placed by your customer to you.
  • Expected Date: For Purchase orders, this is the date when the inventory becomes available for you to sell. For Sale orders, this is the date when the inventory will leave you to the customer.
  • Partner: For Purchase orders, your supplier is the Partner. For Sale orders your customer is the Partner.
  • Quantity: Number of units of products. The unit can be any numeric value. Even if your unit is not whole numbers, you can still use the Quantity field.
  • Unit Price: In Purchase orders, this is the cost of buying one unit of the product. In Sale orders, this is the revenue from selling one unit of the product.
  • Amount (Calculated field): (Unit Price X Quantity) = represents the amount of money. In Purchase orders this would be money leaving you and in Sale orders, this would be money that customers pay you.
  • Inventory Availability (Calculated field): This is the quantity (number of items) of the product available in inventory as of the Expected Date.

Step 3 : View details & Report

View information about overall inventory availability

Inventory Googlesheet Template – Summary Metrics
Inventory Googlesheet Template – Summary Metrics
  • Current Inventory of a product = (Total Purchases of Product – Total Sales of Product) as of today
  • Products Available: Number of Products where the current inventory level is greater than 0.
  • Quantity: Total Number of items of all Products currently available
  • Products to Re-order: Number of Products where the current inventory is less than or equal to the re-order point
  • Order Items that cannot be fulfilled (Current): Among the orders where the fulfillment date is less than or equal to today, number of line items in orders where the available inventory is less than the Sale quantity
  • Order Items that cannot be fulfilled (Future): Among the orders where the fulfillment date is in the future, number of line items in orders where the available inventory is less than the Sale quantity

View details of one specific product

Choose a product from the drop down and see details of that specific product.

Choose Product to view current inventory
Choose Product to view current inventory
  • Pending Purchase Quantity: Quantity in the Purchase Orders that are expected to be available in the future
  • Pending Sale Quantity: Quantity in the Sale Orders that are expected to be delivered in the future

View products to re-order

List of Products to order
List of Products to order

If there are line items that cannot be fulfilled or if there are products to re-order, take actions appropriately.

View Report

View the Report worksheet to understand the purchase/sales trends and also to identify the top performing products and most valuable suppliers/customers.

The report sheet has slicers (filters) at the top.

Inventory and Sales Manager – Google Sheet Template – Report Filters/Slicers
Inventory and Sales Manager – Google Sheet Template – Report Filters/Slicers

Amount and Cumulative Amount by Month

Inventory and Sales Manager – Google Sheet Template – Report – Amount and Cumulative Amount
Inventory and Sales Manager – Google Sheet Template – Report – Amount and Cumulative Amount

Quantity and Cumulative Quantity by Month

Inventory and Sales Manager – Google Sheet Template – Report – Quantity and Cumulative Quantity
Inventory and Sales Manager – Google Sheet Template – Report – Quantity and Cumulative Quantity

Amount distributed across Product Categories by Month

Inventory and Sales Manager – Google Sheet Template – Report – Amount by Product Category
Inventory and Sales Manager – Google Sheet Template – Report – Amount by Product Category

Quantity distributed across Product Categories by Month

Inventory and Sales Manager – Google Sheet Template – Report – Quantity by Product Category
Inventory and Sales Manager – Google Sheet Template – Report – Quantity by Product Category

Amount Distributed across Partners

Inventory and Sales Manager – Report – Amount by Partner
Inventory and Sales Manager – Report – Amount by Partner

Product Ranking based on Sales Amount or Quantity

Inventory Sheet – Google Sheet Template – Report – Product Ranking
Inventory Sheet – Google Sheet Template – Report – Product Ranking

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