Raw Material Inventory Management 2025 in Excel

This free inventory tracker template is designed for small businesses which manufacture or assemble products from raw materials.

You can use this manufacturing inventory management excel template to automatically calculate the current raw material stock as well as determining how many units of each product you can make using the raw materials available.

We can input simple Bill of Materials (BOM) where we define how we can manufacture a products from its raw materials. We let the template take care of all the calculations.

Manufacturing Inventory Tracker - Free Inventory Excel Template
Manufacturing Inventory Tracker – Free Inventory Excel Template

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Video Tour

How to track raw material inventory in Excel

There are five sheets in the raw material inventory management excel template: 1) Home 2) Products 3) Raw Materials 4) BOM and 5) Orders

Overview of steps

  1. Enter Products in Products sheet
  2. Enter Raw Materials in Raw Materials sheet
  3. Enter Bill of Materials in BOM shet
  4. Enter orders in Orders sheet after checking availability
  5. View Current raw material stock in Raw Materials sheet

Steps in Detail

I will use an example of a Juice/Smoothie company which creates juices from fruits & vegetables. However, this template can be used in any industry.

Enter list of parts or products in the Products sheet as shown below

Inventory Tracker - Enter List of Products
Inventory Tracker – Enter List of Products

The Sales Quantity column is calculated based on sales orders that we will be entering soon.

Enter list of raw materials you use in your business in the Raw Materials sheet.

Inventory Template - Enter Raw Materials used in Business, their starting inventory and Re-Order Point
Inventory Template – Enter Raw Materials used in Business, their starting inventory and Re-Order Point
  • Starting Inventory: In this sample data, we have 10 Apples and 10 Bananas in stock when we begin using the template.
  • Re-Order Point: We have re-order points (Wikipedia Article on Re-Order Point) set for each raw material.
  • Available Now: Displays the current stock level of each raw material.
  • To Order: When current stock for a raw material goes below its re-order level, this field displays YES. Also, the template highlights the raw material name in red font.

Use this raw material stock register format in excel to handle all your raw materials availability.

Enter Bill of Materials (BOM) in BOM sheet

Inventory Template: Enter Bill Of Materials for each product
Inventory Template: Enter Bill Of Materials for each product

In the sample above, 1 unit of Banana Berry Shake is created from 1 Banana, 5 Strawberries and 10 Blueberries. 1 unit of Apple Banana Shake is created from 2 Apples and 2 Bananas. Unit of Measure column is just for your reference.

Once you have entered BOM for all your products, the initial set up is done.

Entering purchase and sale orders in Orders sheet.

As a manufacturing business, you may buy raw materials from your suppliers and sell the finished products to your customers. So, there are two key transactions – Purchase and Sale.

We can enter Purchase and Sale Orders in a single table in Orders sheet.

Excel Inventory Template – Enter Raw material Purchase and Product Sale Orders
Excel Inventory Template – Enter Raw material Purchase and Product Sale Orders
  • Order Type: Order P1 is to purchase 50 Apples and 20 Bananas – So, we use Order Type of PURCHASE. Order S1 is an order to sell 5 Banana Berry Shakes. We use SALE order type.
  • Order Date: Date when the order is placed.
  • Expected Date: Date when the inventory is impacted. For example, order P1 was placed on 3rd Jan, but raw materials will reach us only on 4th Jan. So, Order date is 3rd Jan and Expected Date is 4th Jan.
  • Product or Raw Material Name: The template allows drop down selection for product / raw material name. If the order type is Purchase, it will allow Raw Materials and if order type is Sale, it will allow Products.
  • Quantity: Enter quantity or units of items on the order

If an order has 5 line items, then enter as 5 rows.

Check Availability

Before entering a new Sale order, if you would like to check the current capacity for a product, you can easily do that.

Inventory Availability - Check capacity to make a Product
Inventory Availability – Check capacity to make a Product

When you select a product, the template runs the calculations to figure out how many units of the product can be manufactured using the raw materials in stock right now. In the image above, we see that we can make 13 Apple Banana Shakes.

Limit

This free excel template for manufacturing company cannot handle complex scenarios where sub-assemblies of raw materials are raw materials to the final product.

Manufacturing Inventory & Sales Manager (Inventory, Orders, Invoice, Sales Reporting, Customer Data Management)

178 Comments

  • Greetings, I think I’ll like this product if I can get it to work…nothing seems to happen when I try to enter a Purchase or Sale. I am assuming that a purchase will be reflected across the sheets? Thanks Thomas

    Reply
    • Please provide more details to explain. Email the file to support@indzara.com and clearly highlight the questions. More the details provided, easier it will be for me to answer.
      Thanks & Best wishes.

      Reply
    • You can add one more order type in the drop down by just adding the value in the Data Validation list. Then we have to implement what that new order type should do to inventory calculations.
      Best wishes.

      Reply
  • i need to classified shelf life of porduct in warehouse by expired date.. can you help me?

    Reply
  • I am a small manufacturing whereby I buy raw material and/or components and assemble them to form a finish product. I would like to add a certain amount of labor as well as overhead cost into the total cost when building the BOM and eventually become the cost of sale. Can that be done?

    Reply
  • Hi
    just need to know if you have done any work in progress for machineshop because I am interested in having one

    Reply
    • Sorry, I don’t have any template specifically designed for machineshop. Best wishes.

      Reply
  • Hi,

    impressive work.
    I would like to buy your spreadsheet but first I have few questions:

    Can it be customised and edited? For example more sheets being added?
    I am currently looking for a way to import sales out of a POS in csv format for stock depletion and sale report. Do you have anything in line with my needs?

    Reply
    • Thanks for your interest.
      Yes, the templates can be edited. New sheets can be added as needed. However, if you need the new sheets to integrate with the existing sheets, you would have to add the necessary formulas.
      I don’t have any other templates that are set up to import POS data. Please let me know if there are any questions.
      Best wishes.

      Reply
  • Is it possible to add a column that supplies at what date the inventory level will be depleted based on the customer orders.

    Reply
  • Hi, do u have a example of inventory related to safety match inventory where it shows also the detailed raw materials computation either by grams or kilograms..example I need to produce 10 boxes.

    Reply
  • Hi,

    We are a manufacturing firm and purchase raw materials from many suppliers and then use that raw material to manufacture a final product and then sell that final product to different dealers.
    Is this template useful in keeping a track of
    – the raw material purchased vendor wise
    – inventory
    – ready stock
    – dealers to whom final product is sold

    Reply

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