2014 Indian Lok Sabha Elections Results in Excel

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It is election season now, with results of 2019 Lok Sabha Elections in India to be announced in a few days on 23rd May 2019.

I wanted to develop a simple template in Excel that can allow us to view 2009 and 2014 Election results, and gain insights through simple data visualization techniques.

Download this free Excel template to view the results of 2009 and 2014 Lok Sabha Elections. You may also find data visualization techniques that you can apply to other topics or datasets. If you have any suggestions to make it better, please post them in Comments section below.

2014 Lok Sabha Election Results in Excel
2014 Lok Sabha Election Results in Excel

Features of Template

  • Easily view 2009 and 2014 Lok Sabha results and compare 2014 vs 2009
  • Visualize the data in 3 different aspects – Parliament View, State View and Constituency View
    • Parliament View – 543 seats visualization by State, Party, Alliance & Win Margin %
    • State View – Filter by state to see top parties and their vote share 
    • Constituency view – choose one constituency and see the top 5 candidates

Free Download

Video Demo

Video Demo – 2014 Lok Sabha Election results in Excelhttps://youtu.be/9hQtZ44gvKE

Parliament View

In the Parliament view, each cell represents a constituency and there are 543 constituencies. You can use 4 options available to you, to create a visual that specifically addresses a question.

Lok Sabha Elections - 543 Seats
Lok Sabha Elections – 543 Seats

First, let me explain the four options to control to visual.

1. DISPLAY: This determines what value is displayed on each cell.

Display Filter options
Display Filter options

The four options within DISPLAY are

  1. STATE – State to which the constituency belongs
  2. PARTY – (Abbreviated) Name of Party that won that constituency in the election.
  3. ALLIANCE – Alliance (UPA or NDA or Others) that won that constituency in the election
  4. WIN MARGIN % – The Winning Margin % (difference between winner and runner up as a % of all votes polled in that constituency) in that constituency

2. COLOR: This determines what color is applied to each cell.

Color Filter options
Color Filter options

The four options are

  • STATE – State to which the constituency belongs. Each state and union territory is given a different color
States and Union Territories - By Color
States and Union Territories – By Color
  • PARTY – (Abbreviated) Name of Party that won that constituency in the election. To simplify the visual, INC (Indian National Congress) and BJP (Bharatiya Janatha Party) are shown separate colors and all others are combined to one color.
Party Colors INC, BJP and Others
Party Colors INC, BJP and Others
  • ALLIANCE – Alliance (UPA or NDA or Others) that won that constituency in the election. Each alliance is given a different color.

Alliance Colors NDA, UPA and Others
  • WIN MARGIN % – The Winning Margin % (difference between winner and runner up as a % of all votes polled in that constituency) in that constituency. This is grouped into 5 categories. 1) 0 to 1% 2) >=1% and <5% 3) >=5% and <10% 4) >=10% and <20% 5) >=20%
Win Margin % in 5 categories
Win Margin % in 5 categories

3. SORT: This determines how the 543 constituencies are sorted and thus which constituency represents which cell. This helps in organizing or grouping constituencies together by State or Party or Alliance.

Sort Filter options
Sort Filter options

The three options are

  1. STATE – State to which the constituency belongs
  2. PARTY – (Abbreviated) Name of Party that won that constituency in the election. To simplify the visual, all parties except INC (Indian National Congress) and BJP (Bharatiya Janatha Party) are combined as one unit.
  3. ALLIANCE – Alliance (UPA or NDA or Others) that won that constituency in the election

4. YEAR: As the template has data for 2009 and 2014 elections, you can choose Year to view results of that specific year’s elections.

Year Filter options
Year Filter options

Using the above 4 choices, you can come up with many combinations to create different visuals. I will share a few common ones that I find interesting below. When you download the template, please feel free to change the filters to create your own visuals.

Lok Sabha Representation by Alliance

 2009 Lok Sabha by Alliance
2009 Lok Sabha by Alliance

UPA had only 262 seats in 2009, not enough to win majority (272) needed to form government. But it had outside support from some of the ‘Others’ to get it cross over the majority mark.

2014 Lok Sabha by Alliance
2014 Lok Sabha by Alliance

NDA had 336 seats in 2014 to clearly win majority (272) needed to form government.

Lok Sabha Representation by Party

2009 Lok Sabha by Party
2009 Lok Sabha by Party

INC by itself did not have enough seats (206) in 2009 to win majority (272) needed to form government. But it had outside support from some of the ‘Others’ to get it cross over the majority mark.

2014 Lok Sabha by Party
2014 Lok Sabha by Party

BJP by itself had enough seats (282) in 2014 to win majority (272) needed to form government.

Lok Sabha Representation by State/Union Territory

This view shows how many seats each State/Union Territory contributes to 543. UP is clearly the state that gets the most seats, while MH (48), AP (42), WB (42), BR (40), TN (39) are the next 5 states with a lot of seats.

Note: AP is split to AP and TG (Telangana) from 2019 Lok Sabha elections.

Lok Sabha by State/Union Territory
Lok Sabha by State/Union Territory
Colors of State/Union Territory
Colors of State/Union Territory

Top Parties in State/Union Territory

2009 Lok Sabha - Display State - Color by Party

2009 Lok Sabha – Display State – Color by Party

In 2009, INC was strong in AP, RJ, HR, DL and KL. It also had good representation in MP, MH, GJ and UT.

2014 Lok Sabha - Display State - Color by Party
2014 Lok Sabha – Display State – Color by Party

BJP almost swept UP in 2014. It also had good representation in MP, RJ, GJ, DL, JH, HR and UT.

Top Parties in State/Union Territory

This is related to the previous set of views. But here, we are displaying Party name and hence can see other parties that won.

2009 Lok Sabha - Display Party Name - Color by State
2009 Lok Sabha – Display Party Name – Color by State
2014 Lok Sabha Elections - Display Party - Color by State
2014 Lok Sabha Elections – Display Party – Color by State

BJP almost swept Uttar Pradesh, Madhya Pradesh, Gujarat and Rajasthan. Among other parties, AITC in West Bengal and ADMK in Tamil Nadu had big wins as well.

Win Margin % by Alliance

The next two views show the Win Margin % by each alliance in 2009 (first image) and 2014 (second image).

2009 Win Margin % by Alliance
2009 Win Margin % by Alliance
2014 Win Margin % by Alliance
2014 Win Margin % by Alliance

You can see that the 2014 NDA has a lot more green (Dark Green is >=20% win margin) than the UPA in 2009. This indicates that NDA in 2014 had a clearer mandate from the people with a much bigger win margin in each constituency it won.

State View

State view is much simpler to explain. You can view the top parties and their performance either for all states or for chosen states. You can use the filter on the left to choose states.

State View of 2009 and 2014 Lok Sabha Elections
State View of 2009 and 2014 Lok Sabha Elections

The view shows 2009 results, 2014 results and compares 2014 vs 2009. Let’s consider 2009 results first.

 State View of 2009 Lok Sabha Elections
State View of 2009 Lok Sabha Elections

You can see Parties sorted by Seats Won and when there is a tie, they are sorted by Votes Polled.

For example, in 2009, INC had 206 seats won, that is 47% of 440 seats it contested. It received 11,91,11,019 votes that is 29% of all votes polled in 2009.

Calculations

  • Seats Win % = Seats Won by Party / Seats Contested
  • Vote Share % = Votes Received by Party / Total Votes Polled in all Seats
State View of 2014 Lok Sabha Elections
State View of 2014 Lok Sabha Elections

You can see the same metrics for 2014. In addition, you can see the change in 2014 compared to 2009.

For example, BJP won 282 seats out of 428 it contested (at 66%). It had a vote share of 31% of all votes in entire country. It had 166 more seats in 2014 compared to 2009. It increased its votes by 9,32,22,168 and 12.2% increase in Vote share% (31% in 2014 compared to 19% in 2009).

As mentioned earlier, you can view this information for one or multiple states. Let me show one example of that. If I filter on Tamil Nadu as State, this is what I will get.

Tamil Nadu - 2009 Lok Sabha Elections
Tamil Nadu – 2009 Lok Sabha Elections

DMK had 18 seats, ADMK 9 and INC 8 in 2009.

Tamil Nadu - 2014 Lok Sabha Elections
Tamil Nadu – 2014 Lok Sabha Elections

In 2014, It was almost a sweep where ADMK had 37 seats. BJP and PMK won 1 each. ADMK increased vote share by 21.4% gaining mostly from INC and DMDK.

NOTA (None of the Above) option was introduced in 2014 and made it to top 10 parties’ list.

Constituency View

In this view, you can choose a specific constituency and view the top 5 candidates in 2009 and in 2014.

First, choose the State which will narrow down the Constituency drop down.

Select State to narrow the values in Constituency drop down
Select State to narrow the values in Constituency drop down

Then, you can view the details of that specific constituency. An example is shown below with call-outs of information presented.

Example of Constituency view result
Example of Constituency view result
  • You can see the votes polled, number of contestants (including NOTA in 2014) and winning margin as votes and %.
  • If the win is a close win (<1%), it will be highlighted.
  • In 2014 section, you can see the same metrics but also the increase (%) in votes polled.
  • The winning parties’ symbol is shown if available.
  • Message at top right indicating if the seat was retained by same party in 2014 or it switched from one party in 2009 to another in 2014.

Let me share screenshots of some constituencies.

The most famous constituency from 2014 – Varanasi in UP.

2014 Varanasi - Lok Sabha Election Result
2014 Varanasi – Lok Sabha Election Result

An example seat that switched from one party to another in 2014.

2014 Chennai North - Lok Sabha Election Result
2014 Chennai North – Lok Sabha Election Result

One of the closest wins with 36 votes making the difference – in Ladakh in 2014.

2014 Ladakh - Lok Sabha Election Result
2014 Ladakh – Lok Sabha Election Result

One of the most comfortable wins – Surat in 2014 – Winning Margin was 5.3 lakh votes (56.2%).

About Elections Data

Elections data could be considered as an ideal dataset for visualizations and analysis in Excel, as they are usually smaller in size. However, what makes it challenging, especially Indian elections data, is the quality of data available.

New states are created, constituencies are re-organized and renamed, new parties are formed, new alliances are created every time, and so on. They make it hard to expand the scope of analysis to more than 1 or 2 election years. Candidate names and Party Names are not entered in a consistent way. That makes historical analysis by candidate and party almost impossible, unless you spend significant time in improving data quality.

Source

I have tried my best to source data from official Indian election commission website and where needed, I leveraged Wikipedia. If you find any inaccuracies in the template, please post in comments below and and I will be glad to correct. My goal is to make such public data available in usable formats to all.

Elections and Me

Since my school days (a long time ago 😊), I have always been fascinated with elections. I never followed any political news for 5 years (which is the term of a government in India), but still sat in front of TV on the counting day to watch the results live. I used to view it as a race or a live sporting event where results come in every minute and the winner can change. The excitement lasted only for a few hours as the winner will be usually clear after that. I never bothered to follow politics after that day until the next counting day came up 5 years later.

As I grew up, my views on politics and elections have changed for the better (at least that’s what I think). I do follow everyday politics day and understand the nuances slightly better now. Though I get disgusted at the current state of political activities, it’s hard for me to stay away from it.

If you find this template useful, please share with your friends. Please provide your feedback in the comments section below. I look forward to hearing from you.

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2019 Excel Calendar Template – 19 Calendar Designs – Free Download

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2019 Calendar Design 9 – 12 Pages – Monthly

Download this new 2019 Excel Calendar Template and create your own personalized calendars in Excel. The calendar template can be used to create calendars for any year.  You can choose from 19 different calendar designs, including annual (yearly), monthly, weekly and daily calendars. All in one file, free to download.

Topics in this post (2019 Calendar Template)

  • Features of 2019 Calendar template
  • How to download this template for free?
  • Instructions on how to use the template
  • 19 Calendar designs – their features
  • Tips to further customize the template
2019 Calendar Design 9 – 12 Pages – Monthly
2019 Calendar Design 9 – 12 Pages – Monthly

FEATURES OF 2019 CALENDAR EXCEL TEMPLATE

  • Customize calendars by choosing the Year, Starting month and Starting day of week.
  • Enter Holidays and Personal Events to display on the Calendars
  • Automatically creates 19 Calendar designs (as this is 2019 😊)
    • 12 (of the 19) designs automatically list the Holidays and events
    • 2 (of the 19) designs allow typing events directly on the calendar itself
  • All 19 designs are ready to be printed. Can be Exported to PDF as well.
  • Easy to change formatting (font size, font, text colors, fill colors)

DOWNLOAD 2019 CALENDAR TEMPLATE

2019 Calendar Excel Template
2019 Calendar Excel Template with US Holidays

VIDEO DEMO

Watch On YouTube

 

HOW TO USE THE TEMPLATE 

Overview of steps

  1. Enter Basic settings
  2. Choose Weekends
  3. Enter Holidays
  4. Enter your personal or company Events
  5. Pick a Calendar design
  6. Print or export the calendar to PDF

Now, let’s see each step in detail.

Step 1: Enter Basic settings

Settings - Year Month Weekday - Name
Settings – Year Month Weekday – Name

Enter the year for which you want to build the calendar. I designed it such that you can enter any year and the calendar will still work. 🙂

By default the year begins in January. However, you can modify that to start the calendar with any month.

Settings - Choose Starting Month
Settings – Choose Starting Month

By default, the calendar shows weeks starting in Sunday. However, you can modify it to start with any weekday.

Settings - Choose Starting Day of Week
Settings – Choose Starting Day of Week

We can give a name to our calendar and the name will appear on some of the calendar designs automatically.

Step 2: Choose Weekends

Settings - Choose Weekend Days
Settings – Choose Weekend Days

Calendars show weekend days in red colored font. You can modify the weekends as needed for your purpose. In the image above, I have selected Saturday and Sunday as weekends. So, all Saturdays and Sundays will be shown in red font on the calendars.

Step 3: Enter Holidays

Enter the list of holidays for your company or business in the Holidays table.

Holidays - U.S.
Holidays – U.S.

I have provided a list of holidays in U.S. and India for reference. Please see the Holidays sheet.

I have used Excel Tables for user input. If you are new to Excel tables, please see my article on How to use Excel tables for data entry?

Step 4: Enter your personal or company Events

The template allows the user to enter events, in addition to holidays, to display on the calendars.

Events with dates and names
Events with dates and names

If you are using this template for personal calendar, you can enter your personal events as I have done in the above image.

If you need to create a calendar for your company, enter your company events for 2019 in the Events table.

Step 5: Pick a calendar design from the 19 designs

Based on the input provided in the previous 4 steps, the template builds the calendar designs automatically.

The 2019 calendar template offers 19 different calendar designs to choose from.

In the Pick a Calendar sheet, we can see the 19 designs.

2019 Calendar Template - 19 Designs
2019 Calendar Template – 19 Designs

Just click on any design on and you will be taken to the corresponding calendar sheet.

You can also directly go to any of the sheets named 1 to 19.

Sheet names - 19 Sheets of Calendar Designs
Sheet names – 19 Sheets of Calendar Designs

Note: If you change the sheet names of the calendars, then hyperlinks in the Pick a Calendar sheet will not work.

Step 6: Print the calendar or export to PDF

Excel’s default print menu options and Export options work as usual. If you are not familiar, it is not a problem. I explain them in detail with screenshots towards the end of this post.


19 CALENDAR DESIGNS

Let’s look at each of the 19 calendar designs.

2019 Calendar Designs
2019 Calendar Designs

Calendar Design 1

1 Page 12 Months – 4 X 3

2019 Calendar Design 1 – 1 Page 12 Months – 4 X 3
2019 Calendar Design 1 – 1 Page 12 Months – 4 X 3
  • This design prints the entire year in 1 page.
  • The 12 months are shown in 4 rows X 3 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed in this design.
  • There is a place to enter any notes at the bottom of the page.

When both Event and Holiday fall on the same day, Event is prioritized and event color is displayed.

Calendar Design 2

1 Page 12 Months – 3 X 4

2019 Calendar Design 2 – 1 Page 12 Months – 3 X 4
2019 Calendar Design 2 – 1 Page 12 Months – 3 X 4
  • This design prints the entire year in 1 page.
  • The 12 months are shown in 3 rows X 4 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed in this design.
  • There is a place to enter any notes at the bottom of the page.

Calendar Design 3

1 Page 12 Months – 2 X 6 with Events

2019 Calendar Design 3 – 1 Page 12 Months – 2 X 6 with Events
2019 Calendar Design 3 – 1 Page 12 Months – 2 X 6 with Events
  • This design prints the entire year in 1 page.
  • The 12 months are shown in 2 rows X 6 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • 20 Holiday Names and 20 Event Names are listed in this design.

Calendar Design 4

1 Page 12 Months – 6 X 2 with Events

2019 Calendar Design 4 – 1 Page 12 Months – 6 X 2 with Events
2019 Calendar Design 4 – 1 Page 12 Months – 6 X 2 with Events
  • This design prints the entire year in 1 page.
  • The 12 months are shown in 6 rows X 2 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • 20 Holiday Names and 30 Event Names are listed in this design.

Calendar Design 5

1 Page 12 Months – 12 X 42 with Events

2019 Calendar Design 5 – 1 Page 12 Months – 12 X 42 with Events
2019 Calendar Design 5 – 1 Page 12 Months – 12 X 42 with Events
  • This design prints the entire year in 1 page.
  • The 12 months are shown in 12 rows X 42 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • 10 Holiday Names and 20 Event Names are listed in this design.

Calendar Design 6

1 Page 12 Months – 12 X 31 with Events

2019 Calendar Design 6 – 1 Page 12 Months – 12 X 31 with Events
2019 Calendar Design 6 – 1 Page 12 Months – 12 X 31 with Events

 

  • This design prints the entire year in 1 page.
  • The 12 months are shown in 12 rows X 31 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • 10 Holiday Names and 20 Event Names are listed in this design.

Calendar Design 7

6 Pages – Planner

2019 Calendar Design 7 – 6 Pages – Planner
2019 Calendar Design 7 – 6 Pages – Planner

 

  • This design prints the entire year in 6 pages.
  • The 12 months are shown in 31 rows X 12 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed in this design.
  • Type notes directly next to each date on the calendar.

Calendar Design 8

1 Page – 54 Weeks – with Events

2019 Calendar Design 8 – 1 Page – 54 Weeks – with Events
2019 Calendar Design 8 – 1 Page – 54 Weeks – with Events
  • This design prints the entire year in 1 page.
  • The 12 months are shown in 54 rows X 7 columns.
  • The Holidays and Events are not highlighted on the calendar.
  • 20 Holiday Names and 30 Event Names are listed in this design.

Calendar Design 9

12 Pages – Monthly

2019 Calendar Design 9 – 12 Pages – Monthly
2019 Calendar Design 9 – 12 Pages – Monthly
  • This design prints the entire year in 12 pages.
  • The 12 months are shown as one month in each page and each month as 6 rows X 7 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed in this design.

Calendar Design 10

6 Pages – with Events

2019 Calendar Design 10 – 6 Pages – with Events
2019 Calendar Design 10 – 6 Pages – with Events

 

  •  This design prints the entire year in 6 pages.
  • The 12 months are shown as 2 months in each page and each month as 6 rows X 7 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • 10 Holiday Names and 10 Event Names are listed for each month in this design.

Calendar Design 11

4 Pages – with Events

2019 Calendar Design 11 – 4 Pages – with Events
2019 Calendar Design 11 – 4 Pages – with Events
  • This design prints the entire year in 4 pages.
  • The 12 months are shown as 3 months in each page and each month as 6 rows X 7 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • 5 Holiday Names and 5 Event Names are listed for each month in this design.

Calendar Design 12

3 Pages – 4 Months on each page

2019 Calendar Design 12 – 3 Pages
2019 Calendar Design 12 – 3 Pages
  • This design prints the entire year in 3 pages.
  • The 12 months are shown as 4 months in each page and each month as 6 rows X 7 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed in this design.

Calendar Design 13

2 Pages – 6 Months on each page

2019 Calendar Design 13 – 2 Pages – 6 Months on each page
2019 Calendar Design 13 – 2 Pages – 6 Months on each page
  • This design prints the entire year in 2 pages.
  • The 12 months are shown as 6 months in each page and each month as 6 rows X 7 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed in this design.

Calendar Design 14

12 Pages – Monthly – with Events

2019 Calendar Design 14 – 12 Pages – Monthly – with Events
2019 Calendar Design 14 – 12 Pages – Monthly – with Events
  • This design prints the entire year in 12 pages.
  • The 12 months are shown as 1 month in each page and each month as 6 rows X 7 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are listed for each month in this design.

Calendar Design 15

12 Pages – Monthly – Type Events

2019 Calendar Design 15 – 12 Pages – Monthly – Type Events
2019 Calendar Design 15 – 12 Pages – Monthly – Type Events
  • This design prints the entire year in 12 pages.
  • The 12 months are shown as 1 month in each page and each month as 6 rows X 7 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed for each month in this design.
  • Type any text just below any date directly on the Calendar.

Calendar Design 16

12 Pages – Picture Calendar

2019 Calendar Design 16 – 12 Pages – Picture Calendar
2019 Calendar Design 16 – 12 Pages – Picture Calendar
  • This design prints the entire year in 12 pages.
  • The 12 months are shown as 1 month in each page and each month as 6 rows X 7 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed for each month in this design.

Right Click on image and change picture for each month. Choose from file on computer or online

Change picture in Picture calendar Choose from file on computer or online
Change picture in Picture calendar Choose from file on computer or online

Calendar Design 17

12 Pages – Quotes Calendar

2019 Calendar Design 17 – 12 Pages – Quotes Calendar
2019 Calendar Design 17 – 12 Pages – Quotes Calendar
  • This design prints the entire year in 12 pages.
  • The 12 months are shown as 1 month in each page and each month as 6 rows X 7 columns.
  • The Holidays, Events and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed for each month in this design.

Click on placeholder text and type any text for each month. Create your own customized calendar of quotes.

Calendar Design 18

1 Page – Weekly Calendar

2019 Calendar Design 18 – 1 Page – Weekly Calendar
2019 Calendar Design 18 – 1 Page – Weekly Calendar
  • This design prints one week in 1 page.
  • Type the Week start date to generate a weekly calendar for any week.
  • Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are listed in this design.
  • Up to 10 Events per day and up to 5 Holidays per day.

Calendar Design 19 (Daily Calendar)

1 Page – Daily Calendar

2019 Calendar Design 19 – 1 Page – Daily Calendar
2019 Calendar Design 19 – 1 Page – Daily Calendar
  • This design prints one day in 1 page.
  • Type the Date to generate a daily calendar for that date.
  • Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are listed in this design.
  • Up to 20 Events per day and up to 5 Holidays per day.

TIPS TO CUSTOMIZE THE 2019 CALENDAR TEMPLATE

1. How to change formatting (colors/fonts/borders)?

One of the common reasons for making changes would be to change the formatting of the calendar. I am sure that you may have your personal favorites when it comes to colors and fonts. The template is designed so that you can make these changes yourself without negatively affecting the functionality of the calendar.

Select Cells to change formatting

Select Cells to change formatting
Select Cells to change formatting

For example, in the image above, I have selected the 2 months (January & February).

In the Home ribbon, you will see the Font section (as shown below).

How to change formatting on calendar (font, font size, font color, border, bold, italics)
How to change formatting on calendar (font, font size, font color, border, bold, italics)

We can change the font, font size, font color, fill color, borders and also apply bold and italics format.

Some of the border options require unprotecting the sheet. We will see how we can unprotect later in this post.

A couple of things to note here:

  • If you change the font color, the dates’ color will change except for the Weekends. Weekends are set up to show with red color.
  • If you change the fill color, you will notice that the days with Holidays and Events will not change. Holidays and Events are set up separately with their own colors.

I will explain now how both the above points can also be addressed.

2. How to change Event and Holiday colors?

Events and Holidays are colored automatically on the calendar using conditional formatting. As with everything with this template, it’s easy to change them too.

First, click on Conditional Formatting menu in the Home ribbon, and select Manage Rules.

Open Conditional Formatting Menu
Open Conditional Formatting Menu

The next dialog box shows the 3 rules we have used in this worksheet. Make sure that you choose ‘This worksheet‘ at the top.

Three conditional formatting rules for Weekends Holidays and Events
Three conditional formatting rules for Weekends Holidays and Events

We can modify each of the rules separately. Just click on one of the rules and then click on ‘Edit Rule’ button. In this example, I have clicked on the ‘Events’ rule.

Conditional formatting - Edit Format for a rule
Conditional formatting – Edit Format for a rule

Click on the Format button. It opens the next dialog box.

Conditional formatting - Change format for the Events dates cells
Conditional formatting – Change format for the Events dates cells

We can modify not just the fill color, but also the Number format, font and border. For this tutorial, I have just highlighted where you can change the background fill color.

You can choose one of the standard colors or click on ‘More Colors‘ button to choose any color from the spectrum.

Click OK to the dialog box and then the following open dialog boxes.

Then, you should see the changes applied to the entire calendar sheet. Save the file to save the changes.

3. How to change the order in which events/holidays appear on calendar?

Some of the calendar designs list the names of events and holidays on the calendar. They are designed to be listed in the same order in which they were entered in the Holidays and Events tables in Settings sheet.

If you had entered them in a random order in the tables, then you can easily sort them. For example, in the Events table, click on the Event Date header label. A menu pops up where you can choose ‘Sort Oldest to Newest‘.

Sort Events by Dates in Events table
Sort Events by Dates in Events table

This would sort the Events table with dates in ascending order.

You can apply the same technique to the Holidays table.

4. How to change the date format for events and holidays?

I have used the date format MMM-DD (example: Jan-05) to show the dates. I usually try to show the month in text instead of numbers as I understand that there are differences in formats used by different countries. 1/10 could be interpreted as Jan 10th or Oct 1st, depending on which country you live in.

However, you can easily change it to any format to suit your needs.

Just select the cells where you want to apply the change.

Then, press Ctrl+1 to open the Format cells dialog box.

Change date formats using Format cells option
Change date formats using Format cells option

You can type your own custom format or click on ‘Date’ in the list on the left. Then, you can choose from the standard date formats.

Choose one from the standard date formats
Choose one from the standard date formats

5. How to unprotect (unlock) sheets?

All the customization mentioned above can be made without unprotecting any sheets.

If you plan to make more modifications and you see that you are not able to, you can unprotect using indzara as password.

For more details, please see my article on how to unprotect sheets.

Please remember to protect the sheets again in order to prevent accidental editing of formulas.

6. How to print calendars?

To print, press Ctrl+P or find the Print option in the File menu.

Open Print settings with Ctrl P
Open Print settings with Ctrl P

Since the template is already pre-set for printing calendars, you can quickly review the calendar in preview and then click on Print to print.

If you need to print only a subset of pages, please enter page number range.

7. How to export calendar to PDF?

To export to PDF, choose Export in the File menu and then click on Create PDF/XPS.

Export calendars as PDF
Export calendars as PDF

In the following dialog box,

  • Choose the place in your computer to store the PDF.
  • Give a meaningful name to the PDF
  • If you need to control which pages are being exported to PDF, click on Options. Choose specific page numbers you want to export and click OK.
  • Click Publish to publish PDF.

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Event Calendar Maker - Product Logo
Event Calendar Maker – Product Logo

Additional Features in Event Calendar Maker

  • 12 Frequency Types (automatically generate recurring events)
  • Categorize events into 12 Event Types
  • Choose from 15 Colors to highlight
  • 7 Calendar Designs (2 Yearly, 3 Monthly, Weekly and Daily calendars)
  • Works for any year
  • 300 events and 1200 instances
  • Control which events you would like to display by deactivating events
  • Control order of priority of events
  • Switch Off Non-business days easily

If you find the template useful, please share with your friends. Please leave a comment below to let me know your feedback. Thank you.

Have a wonderful 2019.

Employee Timesheet Template – Excel Time card & Work Hours Calculator

Posted on
Weekly Timesheet Template -Printable - Excel Template
If you are looking for a simple and effective Timesheet template or Time Card template, you have reached the right place. In this blog post, I will present a free time sheet template in Excel and explain step by step how we can use it to calculate hours worked.

You can enter time card entries like time in, time out and break time and let the template create printable weekly timesheet, biweekly timesheet and monthly timesheets.

If you are an employee, no more wondering ‘How many hours did I work?’ or searching for ‘How to calculate hours worked?’. This timesheet template makes it easy by automating all the calculations.

If you are an HR (Human Resources) professional who needs a work hours calculator for the employees in the company or team, you can use this too. The template accounts for various commonly used rules in the industry and makes your task simple and easy.

Essentially, this template can be used by anyone who needs a timesheet in Excel or work hours tracker or payroll hours calculator.

Continue reading Employee Timesheet Template – Excel Time card & Work Hours Calculator

Kerala Heat Map by District – Free Excel Template for Data Visualisation

Posted on
Kerala Population by District Heat Map – Excel Template – Gradient

In this blog post, we will discuss the Kerala State Heat Map by District Excel template. This is a free Excel template that you can use to create heat maps instantly. You will learn how you can enter your own data in the template to create heat maps. You will also learn the features and options available within the template to customize and extend.

 

What is a Heat Map?

A heat map (Wikipedia – What is a Heat Map?) is a form of data visualization, where the data is presented in the form of varying levels of colors. We use colors to understand the data easily and quickly.

Here we will be creating a geographical heat map where the area we will be coloring is a geographic division (by district) of the state of Kerela. Each district can have a different color based on the data value for that specific district. For example, we can visualize the population distribution by district, literacy rate by district, or any numeric data we have at the district level. There are other types of use cases too, which we will discuss later.
Our Excel Template allows you to enter your own data and visualize that instantly.

Kerala Map
Kerala Population by District Heat Map Excel Template – Gradient Color Scheme

FEATURES

  • Enter your own data by district and visualize in a heat map instantly
  • Turn district names on or off
  • Turn data values on or off
  • Choose default gradient color scale
  • Option to choose custom colors by data ranges (7 data ranges and 10 colors)
  • Supports various types of data
  • Enter title and notes to go on the map
  • Readily printable or export to PDF
  • Copy image and paste in any application such as PowerPoint
  • Data can be entered in any order
  • Open for editing and customizing for your needs

 

ABOUT THE DATA

There are currently 14 districts in Kerela (as of March 2018). The names in English are sometimes different depending on which source you choose. We have used Wikipedia – List of Districts as the source for the names of districts in English.

Kasaragod, Kannur, Wayanad, Kozhikode,Malappuram, Palakkad, Thrissur, Ernakulam, Idukki  Kottayam, Alappuzha, Pathanamthitta, Kollam, Thiruvananthapuram.

Disclaimer: We have done our best to create the map outlines as accurately as we can. However, doing it in Excel has its limitations. The map is just for illustrations and is not expected to be 100% accurate with respect to the exact size and outlines of district and state.

 

FREE TEMPLATE DOWNLOAD

Kerala Heat Map by District

 

How to use the template?

The template is very simple to use with just three steps.

1. Enter district level data in the data table

Enter Kerala District level Data in Table
Enter Kerala District level Data in Table
  • You can type in just the data column and replace the data that is in the template by default.
  • If you have data already in a digital (from some website or spreadsheet) form, then you can copy and paste the district names and data values. Please make sure that you are pasting as values.
Right click and Paste Values
Right click and Paste Values

2. Edit the Settings to customize the heat map

  • Choose to display the district name (YES or NO)
  • Choose whether to display the data value (YES or NO)
Settings - Choose District Name and Data Value to display on map
Settings – Choose District Name and Data Value to display on map
  • Choose which color scheme to use.
    • There are two options here.
Choose color scheme for heat map - Gradient color or by Data ranges
Choose color scheme for heat map – Gradient color or by Data ranges

Gradient Colour scheme will apply the 3-color scale with lowest value being Red and mid-point being Gold and highest value being Green.

Gradient color scale in Excel for Heat Map
Gradient color scale in Excel for Heat Map

Colour by Range scheme will allow you to enter data ranges and choose color for each range.

Tamil Nadu Heat Map - Color by range in Excel
Kerela Heat Map – Color by range in Excel

In the table above, we are setting the districts with data values from 1 to less than 10,00,000 to be Red. From 10,00,000 to less than 15,00,000 to be Brown and so on. Any district with value from 40,00,000 will be colored in Gold.

You can customize the ranges as well as the colors. You can create up to 7 ranges and choose from 10 color options.

In your case, let us assume that you want to create a data range from 1 to 1000 as Red and 1001 to 2000 as Blue and anything from 2001 as Orange. The following is the data we should enter in the table.

Customizing data ranges
Customizing data ranges

To enter the data ranges, just type over the default numbers. Also, if you don’t need all the seven ranges, then just click on the cell and press Delete key to clear contents. Do not delete the row.

You can change colors by selecting from the drop down. The 10 color choices available are Red, Green, Blue, Yellow, Pink, Violet, Brown, Gold, Orange & Gray. (In a separate post, I will explain how to change or add colors).

Change colors from the drop down from 10 options
Change colors from the drop down from 10 options

Any district with value less than the first value will use the gradient color scheme by default. In our examples here, we started with 1. So, any negative value will use the gradient color scheme. But you are not limited to only positive values.

Here is how you can also use negative values in the data ranges.

Customizing data ranges - Negative values
Customizing data ranges – Negative values

Values from -100 to 1000 will be Green and 1001 to 2000 will be Blue.

You can also enter Title and Comments that will be displayed on the Map. You can choose to leave them as blank if you want to not have Title and comments.

 

Enter Title and Comments
Enter Title and Comments

3. View/Print/Export Screenshots of Heat Maps

After changing the settings, you should be able to view the updated map instantly. If the calculations do not refresh, please press ‘Calculate Sheet’ in Formulas Ribbon or press Shift+F9.

Let’s look at the screenshots of heat maps with different options in the settings we discussed in Step 2.

Screenshots of Heat Maps with different settings

In the first set of examples, we will be using the Gradient color scheme option.

1. If we choose only the district name to be displayed

Kerala Population by District Heat Map – Excel Template – Gradient
Kerala Population by District Heat Map – Excel Template – Gradient

2. If we choose only the data value to be displayed

Kerala Heat Map -Excel Template -Gradient with data values
Kerala Heat Map -Excel Template -Gradient with data values

3. If we choose both district name and data value to be displayed

Kerala District Heat Map – Excel Template – Gradient – Names and Data Values
Kerala District Heat Map – Excel Template – Gradient – Names and Data Values

The map will look busy with this option, especially since we have large numbers. However, you can convert the numbers to be shorter in length and that would make it more readable. You can also change the font size, which we will cover later in a separate post.

Now with the ‘Colour by Data Ranges’ option,

4. If we choose only the district name to be displayed

Kerala Population by District -Heat Map – Excel Template – Color Range
Kerala Population by District -Heat Map – Excel Template – Color Range

5. If we choose only the data values to be displayed

Kerala Heat Map – Excel Template – Color by Data Ranges with data values
Kerala Heat Map – Excel Template – Color by Data Ranges with data values

6. Now when we choose both names and data values

Kerala District Heat Map – Excel Template – Color by Data Ranges – Names and Data Values
Kerala District Heat Map – Excel Template – Color by Data Ranges – Names and Data Values

Now that we know how the heat map will look, let’s talk about printing..

PRINTING

In Excel, when you try to print, the print area in the file is already pre-set to print the map and the settings section.

Print Preview
Print Preview

If you would like to print only the map image, then please select the area around the map image and then click on Set Print Area from the Page Layout ribbon.

Heat Map Image as Print Area
Heat Map Image as Print Area

Now, when you print, you will print only the map image.

Export the heat map image as PDF

Similarly, you can save as PDF.

Export Heat Map as PDF
Export Heat Map as PDF

What is in the print area will now be saved as a PDF.

Copy-Paste Image

Instead of printing or exporting, you can also copy the image and paste in other applications directly as needed. You can copy the image by right clicking on the map and choosing ‘Copy’.

Kerala Map - Copy & Paste
Kerala Map – Copy & Paste

 

You can then paste in other applications such as PowerPoint and Word.

Paste options in PowerPoint
Paste options in PowerPoint

In addition to creating heat maps, this template can be used for other purposes too. In the next article, we will discuss some of those special use cases of this template.

If you find the template useful, please share this post with your friends. If you have any feedback or suggestions, please post in comments section below.

World Heat Map by Continent – Free Excel Template for Data Visualisation

Posted on
World Heat Map by Continent - Color by Data Ranges - Only Names

World Heat Map by Continents Excel Template is a free Excel template that you can use to create heat maps of the world instantly. You will learn how you can enter your own data in the template to create heat maps. You will also learn the features and options available within the template to customize and extend.

World Heat Map by Continent - Gradient Color Scheme - Names
World Heat Map by Continent – Gradient Color Scheme – Names

 

What is a Heat Map?

A heat map (Wikipedia – What is a Heat Map?) is a form of data visualization, where the data is presented in the form of varying levels of colors. We use colors to understand the data easily and quickly.

Here we will be creating a geographical heat map where the area we will be coloring is a geographic division (by Continent) of the World. Each continent can have a different color based on the data value for that specific district. For example, we can visualize the population distribution by Continent, or any numeric data we have at the Continent level.

There are other types of use cases too, which we will discuss later.

Our Excel Template allows you to enter your own data and visualize that instantly.

 

FEATURES

  • Enter your own data by Continent and visualize in a heat map instantly
  • Turn Continent names on or off
  • Turn data values on or off
  • Choose default gradient color scale
  • Option to choose custom colors by data ranges (7 data ranges and 10 colors)
  • Supports various types of data
  • Enter title and notes to go on the map
  • Readily printable or export to PDF
  • Copy image and paste in any application such as PowerPoint
  • Data can be entered in any order
  • Open for editing and customizing for your needs

 

ABOUT THE DATA

7 Continents. We have used https://en.wikipedia.org/wiki/List_of_continents_by_population  as source.

Asia, Africa, Europe, North America, South America, Australia and Antarctica

Disclaimer: We have done our best to create the map outlines as accurately as we can. However, doing it in Excel has its limitations. The map is just for illustrations and is not expected to be 100% accurate with respect to the exact size and outlines of Continents and World.

 

VIDEO DEMO

 

FREE DOWNLOAD

Download World Heat Map by Continents – Excel Template

 

How to use the template?

The template is very simple to use with just three steps.

  1. Enter Continent level data in the data table
Excel Template - Enter Continent level data in Data Table
Excel Template – Enter Continent level data in Data Table

 

  • You can type in just the data column and replace the data that is in the template by default.
  • If you have data already in a digital (from some website or spreadsheet) form, then you can copy and paste the district names and data values. Please make sure that you are pasting as values.

 

Right click and Paste Values
Right click and Paste Values

 

2. Edit the Settings to customize the heat map

Settings - Choose Name and Data Value display
Settings – Choose Name and Data Value display

 

  1. Choose to display the Continent name (YES or NO)
  2. Choose whether to display the data value (YES or NO)
  3. Choose which color scheme to use

There are two options here.

Choose color scheme for heat map - Gradient color or by Data ranges
Choose color scheme for heat map – Gradient color or by Data ranges

 

  • Gradient Colour scheme will apply the 3-color scale with lowest value being Red and mid-point being Gold and highest value being Green.
Gradient color scale in Excel for Heat Map
Gradient color scale in Excel for Heat Map

 

  • Colour by Range scheme will allow you to enter data ranges and choose color for each range.
Enter Colour by Data Ranges
Enter Colour by Data Ranges

 

In the table above, we are setting the Continents with data values from 1 to 29,999,999 to be Green. From 30,000,000 to 399,99,999 to be Brown and so on. Any Continent with value from 4,000,000,000 will be colored in Pink.

You can customize the ranges as well as the colors. You can create up to 7 ranges and choose from 10 color options.

In your case, let us assume that you want to create a data range from 1 to 1000 as Red and 1001 to 2000 as Blue and anything from 2001 as Orange. The following is the data we should enter in the table.

Customizing data ranges
Customizing data ranges

 

To enter the data ranges, just type over the default numbers. Also, if you don’t need all the seven ranges, then just click on the cell and press Delete key to clear contents. Do not delete the row.

You can change colors by selecting from the drop down. The 10 color choices available are Red, Green, Blue, Yellow, Pink, Violet, Brown, Gold, Orange & Gray.

Change colors from the drop down from 10 options
Change colors from the drop down from 10 options

 

Any Continent with value less than the first value will use the gradient color scheme by default. In our examples here, we started with 1. So, any negative value will use the gradient color scheme. But you are not limited to only positive values.  Here is how you can also use negative values in the data ranges.

Customizing data ranges - Negative values
Customizing data ranges – Negative values

 

Values from -100 to 1000 will be Green and 1001 to 2000 will be Blue.

You can also enter Title and Comments that will be displayed on the Map. You can choose to leave them as blank if you want to not have Title and comments.

Enter Title and Comments for Map display
Enter Title and Comments for Map display

 

3. View/Print/Export Screenshots of Heat Maps

Let’s look at the screenshots of heat maps with different options in the settings we discussed in Step 2.

In the first set of examples, we will be using the Gradient color scheme option.

 

1. If we choose only the Continent names to be displayed

World Heat Map by Continent - Gradient Color Scheme - Names
World Heat Map by Continent – Gradient Color Scheme – Names

 

2. If we choose both Continent name and data value to be displayed

World Heat Map by Continent - Gradient Color Names and Data Values
World Heat Map by Continent – Gradient Color Names and Data Values

 

Now with the Colour by Data Ranges option,

3. If we choose only the Continent name to be displayed

World Heat Map by Continent - Color by Data Ranges - Only Names
World Heat Map by Continent – Color by Data Ranges – Only Names

 

4. Now when we choose both names and data values

World Heat Map by Continent - Color by Data Ranges - Names and Data Values
World Heat Map by Continent – Color by Data Ranges – Names and Data Values

 

Now that we know how the heat map will look, let’s talk about printing.

 

Printing

In Excel, when you try to print, the print area in the file is already pre-set to print the map and the settings section.

Print Preview of World Heat Map
Print Preview of World Heat Map

 

If you would like to print only the map image, then please select the area around the map image and then click on Set Print Area from the Page Layout ribbon.

Heat Map Image as Print Area
Heat Map Image as Print Area

 

Now, when you print, you will print only the map image.

 

Export the heat map image as PDF

Similarly, you can save as PDF.

Export Heat Map as PDF
Export Heat Map as PDF

 

What is in the print area will now be saved as a PDF.

 

Copy-Paste Image

Instead of printing or exporting, you can also copy the image and paste in other applications directly as needed. You can copy the image by right clicking on the map and choosing ‘Copy’.

Copy Map as Image
Copy Map as Image

 

You can then paste in other applications such as PowerPoint and Word.

Paste options in PowerPoint
Paste options in PowerPoint

 


Recommended

 


If you find the template useful, please share with your friends. If you have any feedback or suggestions, please post in comments section below.

Tamil Nadu Heat Map by District – Free Excel Template for Data Visualisation

Posted on
Tamil Nadu Population by District Heat Map - Excel Template - Gradient

In this blog post, we will discuss the Tamil Nadu State Heat Map by District Excel template. This is a free Excel template that you can use to create heat maps instantly. You will learn how you can enter your own data in the template to create heat maps. You will also learn the features and options available within the template to customize and extend.

 

What is a Heat Map?

A heat map (Wikipedia – What is a Heat Map?) is a form of data visualization, where the data is presented in the form of varying levels of colors. We use colors to understand the data easily and quickly.

Here we will be creating a geographical heat map where the area we will be coloring is a geographic division (by district) of the state of Tamil Nadu. Each district can have a different color based on the data value for that specific district. For example, we can visualize the population distribution by district, literacy rate by district, or any numeric data we have at the district level. There are other types of use cases too, which we will discuss later.
Our Excel Template allows you to enter your own data and visualize that instantly.

Tamil Nadu Population by District Heat Map Excel Template - Gradient Color Scheme
Tamil Nadu Population by District Heat Map Excel Template – Gradient Color Scheme

 

FEATURES

  • Enter your own data by district and visualize in a heat map instantly
  • Turn district names on or off
  • Turn data values on or off
  • Choose default gradient color scale
  • Option to choose custom colors by data ranges (7 data ranges and 10 colors)
  • Supports various types of data
  • Enter title and notes to go on the map
  • Readily printable or export to PDF
  • Copy image and paste in any application such as PowerPoint
  • Data can be entered in any order
  • Open for editing and customizing for your needs

 

ABOUT THE DATA

There are currently 32 districts in Tamil Nadu (as of March 2018). The names in English are sometimes different depending on which source you choose. We have used Wikipedia – List of Districts as source for the names of districts in English.

Ariyalur, Chennai, Coimbatore, Cuddalore, Dharmapuri, Dindigul, Erode, Kancheepuram, Kanniyakumari, Karur, Krishnagiri, Madurai, Nagapattinam, Namakkal, Perambalur, Pudukkottai, Ramanathapuram, Salem, Sivaganga, Thanjavur, The Nilgiris, Theni, Tiruvallur, Tiruvarur, Thoothukudi, Tiruchirappalli, Tirunelveli, Tiruppur, Tiruvannamalai, Vellore, Viluppuram, Virudhunagar

 

Disclaimer: We have done our best to create the map outlines as accurately as we can. However, doing it in Excel has its limitations. The map is just for illustrations and is not expected to be 100% accurate with respect to the exact size and outlines of district and state.

VIDEO DEMO

 

 

FREE TEMPLATE DOWNLOAD

Tamil Nadu Heat Map by District v1.0

 

 

How to use the template?

The template is very simple to use with just three steps.

1. Enter district level data in the data table

Enter Tamil Nadu District level Data in Table
Enter Tamil Nadu District level Data in Table

 

  • You can type in just the data column and replace the data that is in the template by default.
  • If you have data already in a digital (from some website or spreadsheet) form, then you can copy and paste the district names and data values. Please make sure that you are pasting as values.
Right click and Paste Values
Right click and Paste Values

 

2. Edit the Settings to customize the heat map

  • Choose to display the district name (YES or NO)
  • Choose whether to display the data value (YES or NO)
Settings - Choose District Name and Data Value to display on map
Settings – Choose District Name and Data Value to display on map

 

  • Choose which color scheme to use.
    • There are two options here.
Choose color scheme for heat map - Gradient color or by Data ranges
Choose color scheme for heat map – Gradient color or by Data ranges

 

Gradient Colour scheme will apply the 3-color scale with lowest value being Red and mid-point being Gold and highest value being Green.

Gradient color scale in Excel for Heat Map
Gradient color scale in Excel for Heat Map

Colour by Range scheme will allow you to enter data ranges and choose color for each range.

Tamil Nadu Heat Map - Color by range in Excel
Tamil Nadu Heat Map – Color by range in Excel

 

In the table above, we are setting the districts with data values from 1 to less than 10,00,000 to be Red. From 10,00,000 to less than 15,00,000 to be Brown and so on. Any district with value from 40,00,000 will be colored in Gold.

You can customize the ranges as well as the colors. You can create up to 7 ranges and choose from 10 color options.

In your case, let us assume that you want to create a data range from 1 to 1000 as Red and 1001 to 2000 as Blue and anything from 2001 as Orange. The following is the data we should enter in the table.

Customizing data ranges
Customizing data ranges

 

To enter the data ranges, just type over the default numbers. Also, if you don’t need all the seven ranges, then just click on the cell and press Delete key to clear contents. Do not delete the row.

You can change colors by selecting from the drop down. The 10 color choices available are Red, Green, Blue, Yellow, Pink, Violet, Brown, Gold, Orange & Gray. (In a separate post, I will explain how to change or add colors).

Change colors from the drop down from 10 options
Change colors from the drop down from 10 options

 

Any district with value less than the first value will use the gradient color scheme by default. In our examples here, we started with 1. So, any negative value will use the gradient color scheme. But you are not limited to only positive values.

Here is how you can also use negative values in the data ranges.

Customizing data ranges - Negative values
Customizing data ranges – Negative values

 

Values from -100 to 1000 will be Green and 1001 to 2000 will be Blue.

You can also enter Title and Comments that will be displayed on the Map. You can choose to leave them as blank if you want to not have Title and comments.

Enter Title and Comments
Enter Title and Comments

 

3. View/Print/Export Screenshots of Heat Maps

Let’s look at the screenshots of heat maps with different options in the settings we discussed in Step 2.

Screenshots of Heat Maps with different settings

In the first set of examples, we will be using the Gradient color scheme option.

1. If we choose only the district name to be displayed

Tamil Nadu Population by District Heat Map - Excel Template - Gradient
Tamil Nadu Population by District Heat Map – Excel Template – Gradient

 

2. If we choose only the data value to be displayed

Tamil Nadu Heat Map -Excel Template -Gradient with data values
Tamil Nadu Heat Map -Excel Template -Gradient with data values

 

3. If we choose both district name and data value to be displayed

TamilNadu District Heat Map - Excel Template - Gradient - Names and Data Values
Tamil Nadu District Heat Map – Excel Template – Gradient – Names and Data Values

 

The map will look busy with this option, especially since we have large numbers. However, you can convert the numbers to be shorter in length and that would make it more readable. You can also change the font size, which we will cover later in a separate post.

Now with the ‘Colour by Data Ranges’ option,

 

4. If we choose only the district name to be displayed

Tamil Nadu Population by District -Heat Map - Excel Template - Color Range
Tamil Nadu Population by District -Heat Map – Excel Template – Color Range

 

5. If we choose only the data values to be displayed

Tamil Nadu Heat Map - Excel Template - Color by Data Ranges with data values
Tamil Nadu Heat Map – Excel Template – Color by Data Ranges with data values

 

6. Now when we choose both names and data values

Tamil Nadu District Heat Map - Excel Template - Color by Data Ranges - Names and Data Values
Tamil Nadu District Heat Map – Excel Template – Color by Data Ranges – Names and Data Values

 

Now that we know how the heat map will look, let’s talk about printing..

 

PRINTING

In Excel, when you try to print, the print area in the file is already pre-set to print the map and the settings section.

Print Preview
Print Preview

 

If you would like to print only the map image, then please select the area around the map image and then click on Set Print Area from the Page Layout ribbon.

Heat Map Image as Print Area
Heat Map Image as Print Area

 

Now, when you print, you will print only the map image.

 

Export the heat map image as PDF

Similarly, you can save as PDF.

Export Heat Map as PDF
Export Heat Map as PDF

What is in the print area will now be saved as a PDF.

 

Copy-Paste Image

Instead of printing or exporting, you can also copy the image and paste in other applications directly as needed. You can copy the image by right clicking on the map and choosing ‘Copy’.

Copy Heat Map image
Copy Heat Map image

You can then paste in other applications such as PowerPoint and Word.

Paste options in PowerPoint
Paste options in PowerPoint

 

In addition to creating heat maps, this template can be used for other purposes too. In the next article, we will discuss some of those special use cases of this template.

 

If you find the template useful, please share this post with your friends. If you have any feedback or suggestions, please post in comments section below.

Retail Inventory Tracker – Free Inventory (Stock) Management template

Posted on
Retail Business Process - Retail Inventory Tracker Template
I am glad to present a simple and effective way to manage orders and inventory for your retail business. If you are getting started with a retail business where you plan to buy products from your suppliers and then sell them to customers with a margin, then you would need a tool to track your business in an effective way.

Continue reading Retail Inventory Tracker – Free Inventory (Stock) Management template

Sales Pipeline Tracker Template – Track sales leads in Excel – Free Download

Posted on
Sales Pipeline Tracker - Active Sales Pipeline - Metrics
Whether you are a small business owner looking for a tool to manage the data on your sales leads, or a sales person needing a simple CRM software, you have come to the right place. I am glad to present a simple Sales Pipeline Management tool to track and manage your sales leads.

Continue reading Sales Pipeline Tracker Template – Track sales leads in Excel – Free Download

Excel Calendar Template – 17 Calendar Designs in Excel – Free Download

Posted on
2017 Calendar Design 2 - 1 Page 12 Months - 3 X 4

I am very pleased to present the new Excel Calendar template. Download this new Calendar Excel template and create your own personalized calendars in Excel.

In this post, we will be discussing the following.

  1. Features of the Calendar template
  2. Link to download template for free
  3. Instructions to use the template
  4. 17 Calendar designs
  5. Tips to further customize the template

 

Monthly Calendar Sample From 2017 Excel Calendar Template
Monthly Calendar Sample From 2017 Excel Calendar Template

 

FEATURES OF CALENDAR TEMPLATE

  • Customize calendars by choosing the Year, Starting month and Starting day of week.
  • Enter Holidays and Personal Events to display on the Calendars
  • Automatically creates 17 Calendar designs (No points for guessing why 17 🙂 )
    • 10 (of the 17) designs automatically list the Holidays and events
    • 2 (of the 17) designs allow typing events directly on the calendar itself
  • All 17 designs are ready to be printed. Can be Exported to PDF as well.
  • Easy to change formatting (font size, font, text colors, fill colors)

 

DOWNLOAD CALENDAR TEMPLATE

Calendar Excel Template

2017 Calendar with US Holidays

 

VIDEO DEMO

 

HOW TO CREATE CALENDAR

Overview of steps

  1. Enter Basic settings
  2. Choose Weekends
  3. Enter Holidays
  4. Enter your personal or company Events
  5. Pick a Calendar design
  6. Print or export the calendar to PDF

 

Now, let’s see each step in detail.

Step 1: Enter Basic settings

 

Enter Basic Settings for 2017 Calendar Year Month Week Begin Day and Name
Enter Basic Settings for 2017 Calendar Year Month Week Begin Day and Name

 

Enter the year for which you want to build the calendar. Even though I created this from scratch just for 2017, I designed it such that you can enter any year and the calendar will still work. 🙂

By default the year begins in January. However, you can modify that to start the calendar with any month.

Choose Starting Month for the Calendar in Excel Template
Choose Starting Month for the Calendar in Excel Template

 

By default, the calendar shows weeks starting in Sunday. However, you can modify it to start with any weekday.

Choose Starting Day of Week for the Calendar in Excel Template
Choose Starting Day of Week for the Calendar in Excel Template

 

We can give a name to our calendar and the name will appear on some of the calendar designs automatically.

 

Step 2. Choose Weekends

Choose Weekend days to highlight on Calendar
Choose Weekend days to highlight on Calendar

 

Calendars show weekend days in red colored font. You can modify the weekends as needed for your purpose. In the image above, I have selected Saturday and Sunday as weekends. So, all Saturdays and Sundays will be shown in red font on the calendars.

 

Step 3: Enter Holidays

Enter the list of holidays for your company or business in the Holidays table.

I have provided a list of holidays in U.S. and India for reference. Please see the Holidays sheet.

Enter Holidays with dates and names for Calendar
Enter Holidays with dates and names for Calendar

 

I have used Excel Tables for user input. If you are new to Excel tables, please see my article on How to use Excel tables for data entry?

 

Step 4: Enter your personal or company Events

The template allows the user to enter events, in addition to holidays, to display on the calendars.

Enter calendar Events with dates and names
Enter calendar Events with dates and names

 

If you are using this template for personal calendar, you can enter your personal events as I have done in the above image.

If you need to create a calendar for your company, enter your company events for 2017 in the Events table.

 

Step 5: Pick a calendar design from the 17 designs

Based on the input provided in the previous 4 steps, the template builds the calendar designs. The 2017 calendar template offers 17 different calendar designs to choose from. In the Pick a Calendar sheet, we can see the 17 designs.

17 Calendar designs for 2017 Excel Calendar
17 Calendar designs for 2017 Excel Calendar

 

Just click on any design on and you will be taken to the corresponding calendar sheet.

You can also directly go to any of the sheets named 1 to 17.

Sheets in the Excel 2017 Calendar Template
Sheets in the Excel 2017 Calendar Template

 

Note: If you change the sheet names of the calendars, then hyperlinks in the Pick a Calendar sheet will not work.

 

Step 6: Print the calendar or export to PDF

Excel’s default print menu options and Export options work as usual. If you are not familiar, it is not a problem. I explain them in detail with screenshots towards the end of this post.

 

 


17 CALENDAR DESIGNS

Let’s look at each of the 17 calendar designs.

2017 Calendar Designs
2017 Calendar Designs

 

Calendar Design 1

2017 Calendar Design 1 - 1 Page 12 Months - 4 X 3
2017 Calendar Design 1 – 1 Page 12 Months – 4 X 3

 

  • This design prints the entire year in 1 page.
  • The 12 months are shown in 4 rows X 3 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed in this design.
  • There is a place to enter any notes at the bottom of the page.

When both Event and Holiday fall on the same day, Event is prioritized and event color is displayed.

Calendar Design 2

2017 Calendar Design 2 - 1 Page 12 Months - 3 X 4
2017 Calendar Design 2 – 1 Page 12 Months – 3 X 4

 

  • This design prints the entire year in 1 page.
  • The 12 months are shown in 3 rows X 4 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed in this design.
  • There is a place to enter any notes at the bottom of the page.

 

Calendar Design 3

2017 Calendar Design 3 - 1 Page 12 Months - 2 X 6 with Events
2017 Calendar Design 3 – 1 Page 12 Months – 2 X 6 with Events

 

  • This design prints the entire year in 1 page.
  • The 12 months are shown in 2 rows X 6 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • 20 Holiday Names and 20 Event Names are listed in this design.

 

Calendar Design 4

2017 Calendar Design 4 - 1 Page 12 Months - 6 X 2 with Events
2017 Calendar Design 4 – 1 Page 12 Months – 6 X 2 with Events

 

  • This design prints the entire year in 1 page.
  • The 12 months are shown in 6 rows X 2 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • 20 Holiday Names and 30 Event Names are listed in this design.

 

Calendar Design 5

2017 Calendar Design 5 - 1 Page 12 Months - 12 X 42 with Events
2017 Calendar Design 5 – 1 Page 12 Months – 12 X 42 with Events

 

  • This design prints the entire year in 1 page.
  • The 12 months are shown in 12 rows X 42 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • 10 Holiday Names and 20 Event Names are listed in this design.

 

Calendar Design 6

2017 Calendar Design 6 - 1 Page 12 Months - 12 X 31 with Events
2017 Calendar Design 6 – 1 Page 12 Months – 12 X 31 with Events

 

  • This design prints the entire year in 1 page.
  • The 12 months are shown in 12 rows X 31 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • 10 Holiday Names and 20 Event Names are listed in this design.

 

Calendar Design 7

2017 Calendar Design 7 - 6 Pages - Planner
2017 Calendar Design 7 – 6 Pages – Planner

 

  • This design prints the entire year in 6 pages.
  • The 12 months are shown in 31 rows X 12 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed in this design.
  • Type notes directly next to each date on the calendar.

 

Calendar Design 8

2017 Calendar Design 8 - 1 Page - 54 Weeks - with Events
2017 Calendar Design 8 – 1 Page – 54 Weeks – with Events

 

  • This design prints the entire year in 1 page.
  • The 12 months are shown in 54 rows X 7 columns.
  • The Holidays and Events are not highlighted on the calendar.
  • 20 Holiday Names and 30 Event Names are listed in this design.

 

Calendar Design 9

2017 Calendar Design 9 - 12 Pages - Monthly
2017 Calendar Design 9 – 12 Pages – Monthly

 

  • This design prints the entire year in 12 pages.
  • The 12 months are shown as one month in each page and each month as 6 rows X 7 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed in this design.

 

Calendar Design 10

2017 Calendar Design 10 - 6 Pages - with Events
2017 Calendar Design 10 – 6 Pages – with Events

 

  • This design prints the entire year in 6 pages.
  • The 12 months are shown as 2 months in each page and each month as 6 rows X 7 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • 10 Holiday Names and 10 Event Names are listed for each month in this design.

 

Calendar Design 11

2017 Calendar Design 11 - 4 Pages - with Events
2017 Calendar Design 11 – 4 Pages – with Events

 

  • This design prints the entire year in 4 pages.
  • The 12 months are shown as 3 months in each page and each month as 6 rows X 7 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • 5 Holiday Names and 5 Event Names are listed for each month in this design.

 

Calendar Design 12

2017 Calendar Design 12 - 3 Pages
2017 Calendar Design 12 – 3 Pages

 

  • This design prints the entire year in 3 pages.
  • The 12 months are shown as 4 months in each page and each month as 6 rows X 7 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed in this design.

 

Calendar Design 13

2017 Calendar Design 13 - 2 Pages - 6 Months on each page
2017 Calendar Design 13 – 2 Pages – 6 Months on each page

 

  • This design prints the entire year in 2 pages.
  • The 12 months are shown as 6 months in each page and each month as 6 rows X 7 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed in this design.

 

Calendar Design 14

2017 Calendar Design 14 - 12 Pages - Monthly - with Events
2017 Calendar Design 14 – 12 Pages – Monthly – with Events

 

  • This design prints the entire year in 12 pages.
  • The 12 months are shown as 1 month in each page and each month as 6 rows X 7 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are listed for each month in this design.

 

Calendar Design 15

2017 Calendar Design 15 - 12 Pages - Monthly - Type Events
2017 Calendar Design 15 – 12 Pages – Monthly – Type Events

 

  • This design prints the entire year in 12 pages.
  • The 12 months are shown as 1 month in each page and each month as 6 rows X 7 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed for each month in this design.
  • Type any text just below any date directly on the Calendar.

 

Calendar Design 16 (Picture Calendar)

2017 Calendar Design 16 - 12 Pages - Picture Calendar
2017 Calendar Design 16 – 12 Pages – Picture Calendar

 

  • This design prints the entire year in 12 pages.
  • The 12 months are shown as 1 month in each page and each month as 6 rows X 7 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed for each month in this design.
  • Right Click on image and change picture for each month.
Change picture in Picture calendar Choose from file on computer or online
Change picture in Picture calendar Choose from file on computer or online

 

Calendar Design 17 (Quotes Calendar)

2017 Calendar Design 17 - 12 Pages - Quotes Calendar
2017 Calendar Design 17 – 12 Pages – Quotes Calendar

 

  • This design prints the entire year in 12 pages.
  • The 12 months are shown as 1 month in each page and each month as 6 rows X 7 columns.
  • The HolidaysEvents and Weekends are highlighted on the calendar.
  • Holiday Names and Event Names are not listed for each month in this design.
  • Click on placeholder text and type any text for each month. Create your own customized calendar of quotes.

 


TIPS TO CUSTOMIZE THE CALENDAR TEMPLATE

1. How to change formatting (colors/fonts/borders)?

One of the common reasons for making changes would be to change the formatting of the calendar. I am sure that you may have your personal favorites when it comes to colors and fonts. The template is designed so that you can make these changes yourself without negatively affecting the functionality of the calendar.

Select the cells you want to change formatting.

Select Cells to change formatting
Select Cells to change formatting

 

For example, in the image above, I have selected the 2 months (January & February).

In the Home ribbon, you will see the Font section (as shown below).

How to change formatting on calendar (font, font size, font color, border, bold, italics)
How to change formatting on calendar (font, font size, font color, border, bold, italics)

We can change the font, font size, font color, fill color, borders and also apply bold and italics format.

For example, when I changed the font, applied bold text and reduced the font size, it appears like this.

Changes to font and font size and bold
Changes to font and font size and bold

 

Changed font and font size and bold
Changed font and font size and bold

 

Some of the border options require unprotecting the sheet. We will see how we can unprotect later in this post.

 

A couple of things to note here:

  • If you change the font color, the dates’ color will change except for the Weekends. Weekends are set up to show with red color.
  • If you change the fill color, you will notice that the days with Holidays and Events will not change. Holidays and Events are set up separately with their own colors.

I will explain now how both the above points can also be addressed.

 

2. How to change Event and Holiday colors?

Events and Holidays are colored automatically on the calendar using conditional formatting.  As with everything with this template, it’s easy to change them too.

First, click on Conditional Formatting menu in the Home ribbon, and select Manage Rules.

Open Conditional Formatting Menu
Open Conditional Formatting Menu

 

The next dialog box shows the 3 rules we have used in this worksheet. Make sure that you choose ‘This worksheet‘ at the top.

Three conditional formatting rules for Weekends Holidays and Events
Three conditional formatting rules for Weekends Holidays and Events

 

We can modify each of the rules separately. Just click on one of the rules and then click on ‘Edit Rule’ button. In this example, I have clicked on the ‘Events’ rule.

Conditional formatting - Edit Format for a rule
Conditional formatting – Edit Format for a rule

 

Click on the Format button. It opens the next dialog box.

Conditional formatting - Change format for the Events dates cells
Conditional formatting – Change format for the Events dates cells

 

We can modify not just the fill color, but also the Number format, font and border. For this tutorial, I have just highlighted where you can change the background fill color.

You can choose one of the standard colors or click on ‘More Colors‘ button to choose any color from the spectrum.

Click OK to the dialog box and then the following open dialog boxes.

Then, you should see the changes applied to the entire calendar sheet. Save the file to save the changes.

 

3. How to change the order in which events/holidays appear on calendar?

Some of the calendar designs list the names of events and holidays on the calendar. They are designed to be listed in the same order in which they were entered in the Holidays and Events tables in Settings sheet.

If  you had entered them in a random order in the tables, then you can easily sort them. For example, in the Events table, click on the Event Date header label.

A menu pops up where you can choose ‘Sort Oldest to Newest‘.

Sort Events by Dates in Events table
Sort Events by Dates in Events table

 

This would sort the Events table with dates in ascending order.

You can apply the same technique to the Holidays table.

 

4. How to change the date format for events and holidays?

I have used the date format MMM-DD (example: Jan-05) to show the dates. I usually try to show the month in text instead of numbers as I understand that there are differences in formats used by different countries. 1/5 could be interpreted as Jan 5th or May 1st, depending on which country you live in.

However, you can easily change it to any format to suit your needs.

Just select the cells where you want to apply the change.

Then, press Ctrl+1 to open the Format cells dialog box.

Change date formats using Format cells option
Change date formats using Format cells option

 

You can type your own custom format or click on ‘Date’ in the list on the left. Then, you can choose from the standard date formats.

Choose one from the standard date formats
Choose one from the standard date formats

 

5. How to unprotect (unlock) sheets?

All the customization mentioned above can be made without unprotecting any sheets. If you plan to make more modifications and you see that you are not able to, you can unprotect using indzara as password.

For more details, please see my article on how to unprotect sheets.

Please remember to protect the sheets again in order to prevent accidental editing of formulas.

6. How to print calendars?

To print, press Ctrl+P or find the Print option in the File menu.

Open Print settings with ctrl P
Open Print settings with ctrl P

Since the template is already pre-set for printing calendars, you can quickly review the calendar in preview and then click on Print to print.

If you need to print only a subset of pages, please enter page number range.

 

7. How to export calendar to PDF?

To export to PDF, choose Export in the File menu and then click on Create PDF/XPS.

Export calendars as PDF
Export calendars as PDF

In the following dialog box,

Publish Calendars as PDF options
Publish Calendars as PDF options
  1. Choose the place in your computer to store the PDF.
  2. Give a meaningful name to the PDF
  3. If you need to control which pages are being exported to PDF, click on Options. That will open the following window.

Exporting only some pages as PDF

Choose specific page numbers you want to export and click OK.

4. Click Publish to publish PDF.


RECOMMENDED TEMPLATE

Event Calendar Maker 

Additional Features in Event Calendar Maker
Additional Features in Event Calendar Maker

 

  • Works for any year
  • 300 events and 1200 instances
  • Categorize events into 12 Event Types
  • Choose from 15 Colors to highlight
  • 7 Calendar Designs (2 Yearly, 3 Monthly, Weekly and Daily calendars)
  • 12 Frequency Types (automatically generate recurring events)
  • Control which events you would like to display by deactivating events
  • Control order of priority of events
  • Switch Off Non-business days easily

I hope you find this sheet useful. Please share with your friends if you do.

Please leave a comment below to let me know your feedback. Thank you.

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