Raw Material Inventory Management 2025 in Excel
This free inventory tracker template is designed for small businesses which manufacture or assemble products from raw materials.
You can use this manufacturing inventory management excel template to automatically calculate the current raw material stock as well as determining how many units of each product you can make using the raw materials available.
We can input simple Bill of Materials (BOM) where we define how we can manufacture a products from its raw materials. We let the template take care of all the calculations.
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How to track raw material inventory in Excel
There are five sheets in the raw material inventory management excel template: 1) Home 2) Products 3) Raw Materials 4) BOM and 5) Orders
Overview of steps
- Enter Products in Products sheet
- Enter Raw Materials in Raw Materials sheet
- Enter Bill of Materials in BOM shet
- Enter orders in Orders sheet after checking availability
- View Current raw material stock in Raw Materials sheet
Steps in Detail
I will use an example of a Juice/Smoothie company which creates juices from fruits & vegetables. However, this template can be used in any industry.
Enter list of parts or products in the Products sheet as shown below
The Sales Quantity column is calculated based on sales orders that we will be entering soon.
Enter list of raw materials you use in your business in the Raw Materials sheet.
- Starting Inventory: In this sample data, we have 10 Apples and 10 Bananas in stock when we begin using the template.
- Re-Order Point: We have re-order points (Wikipedia Article on Re-Order Point) set for each raw material.
- Available Now: Displays the current stock level of each raw material.
- To Order: When current stock for a raw material goes below its re-order level, this field displays YES. Also, the template highlights the raw material name in red font.
Use this raw material stock register format in excel to handle all your raw materials availability.
Enter Bill of Materials (BOM) in BOM sheet
In the sample above, 1 unit of Banana Berry Shake is created from 1 Banana, 5 Strawberries and 10 Blueberries. 1 unit of Apple Banana Shake is created from 2 Apples and 2 Bananas. Unit of Measure column is just for your reference.
Once you have entered BOM for all your products, the initial set up is done.
Entering purchase and sale orders in Orders sheet.
As a manufacturing business, you may buy raw materials from your suppliers and sell the finished products to your customers. So, there are two key transactions – Purchase and Sale.
We can enter Purchase and Sale Orders in a single table in Orders sheet.
- Order Type: Order P1 is to purchase 50 Apples and 20 Bananas – So, we use Order Type of PURCHASE. Order S1 is an order to sell 5 Banana Berry Shakes. We use SALE order type.
- Order Date: Date when the order is placed.
- Expected Date: Date when the inventory is impacted. For example, order P1 was placed on 3rd Jan, but raw materials will reach us only on 4th Jan. So, Order date is 3rd Jan and Expected Date is 4th Jan.
- Product or Raw Material Name: The template allows drop down selection for product / raw material name. If the order type is Purchase, it will allow Raw Materials and if order type is Sale, it will allow Products.
- Quantity: Enter quantity or units of items on the order
If an order has 5 line items, then enter as 5 rows.
Check Availability
Before entering a new Sale order, if you would like to check the current capacity for a product, you can easily do that.
When you select a product, the template runs the calculations to figure out how many units of the product can be manufactured using the raw materials in stock right now. In the image above, we see that we can make 13 Apple Banana Shakes.
Limit
This free excel template for manufacturing company cannot handle complex scenarios where sub-assemblies of raw materials are raw materials to the final product.
Related free Inventory Management Templates
- Retail Inventory Tracker (Free)
- Rental Inventory Tracker (Free)
Recommended Template for Manufacturing Businesses
Manufacturing Inventory & Sales Manager (Inventory, Orders, Invoice, Sales Reporting, Customer Data Management)
178 Comments
CAN I HAVE YOUR CONTACT NO PLZ
Hello
We do not have phone-based support for our templates. Please write to us at contact@indzara.com
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Hi
I cant enter order type,the excel says the value you entered is not valid.
Hello
Please select either a purchase or sales from the drop-down list.
Best wishes
Thank you so much for this useful information
can u guide me how we can add or change order type in orders.
Thanks for using the template.
You can change the order type in the “Order Type” column in the Orders tab.
Thanks
Sir,
Thanks for sharing a wonderful and use excel for the manufacturing unit along with the tutorial in youtube . We are running a small industry and for which we want to differentiate the ready material available and its sale as we keep the ready material in stock for future sale. The ready material comes from the raw material and sale from the ready material so that we can easily track the ready material in hand its sale.
Thanks
Thanks for your feedback. We hope our templates will help you to grow your business.
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Hello sir, how to alter the recipe/formula as when in need. And it has to be effective throughout the process.
Hello
Please unlock the sheet using passowrd “indzara”.
Thanks
Hi Thank you for the template, I just want to know how I can show my raw materials, for a bakery, in kilograms, grams and ml?
Thank you
Hello
Thanks for your feedback. Since you are using the metric system, you can standardize weight as kg and volume as liters, then enter data in decimals. Like 100 grams would be 0.10 kg and 500 ml would be 0.5 liters.
Best wishes
I would like to appreciate your template,it’s really helping us. I have a question on Raw material worksheet,may you kindly assist me with a formula to indicate Yes/No when raw material reach Re-order point.
Kind regards
Thanks for your feedback.
In the raw materials tab, the current value and the reorder level can be mentioned. Once the inventory level goes down the reorder level, the last column would indicate if an order needs to be placed or not.
Best wishes
hi
i should be thankful to to get free education from you as i trying so much watching a video
You are welcome.
I really like your writing style, excellent information, thanks for posting :
D.
Thanks
Thanks for sharing such a wonderful sheet with everybody. It works really well and has almost all functions needed. It’s of great help and very user-friendly. Kudos!
Thank you for your positive feedback.
Best wishes
Hi,
Thanks so much for the template, it helps a lot. I only have one question:
In the ORDERS tab, when I enter a new purchase order, it should give a list of RAW MATERIAL NAME (from the raw materials tab I suppose). However I only get the PRODUCT list, both when I enter Sales order or Purchase order. How can I adjust this?
Also, can I see a total list of raw materials that have been substracted from the inventory in accordance with the sales orders?
Thanks for using our template.
Please send the file along with your comments to contact@indzara.com
Best wishes