Personal Finance Manager 2025 (Free Excel Budget template)
This is a simple free Personal Finance management excel template that focuses on making it easy for you to know what’s happening with your financial situation especially when you have multiple bank accounts, credit card accounts and cash.
This Excel Budget template also helps you set budgets and see how you are actually doing against your budget.
With simple data entry, the template provides you instant access to actionable information in a consumable form that can answer key questions regarding your personal financial situation.
Specifically, the template helps you in knowing the following:
- How much money is in my different bank accounts?
- How much do I owe on credit cards?
- On what items am I spending my money on?
- Am I exceeding my monthly budget? If so, in which categories?
- How are my expenses trending over time?
- Am I spending more on any specific expense category over time?
- How much am I saving every month? How does that add to my net balance?
Free Downloads
This version doesn’t use Pivot Tables and Slicers. 4 Charts that are available in Excel 2010 file are not available in this.
Requirements
Excel 2010 and above for Windows
Excel 2011 for Mac
Video Demo
How to track personal finances in Excel?
The template has 3 worksheets: 1) Settings 2) Transactions and 3) Report.
STEP 1: Enter information in Settings worksheet
- Enter Accounts (bank accounts, Credit Card Accounts and Cash Accounts)
- Set your starting balances of accounts
- Create categories & Subcategories (trust me, this helps)
- Set your monthly budgets
STEP 2: Entering transactions in the Transactions worksheet
When you open the template, there will be no records in the Transactions worksheet (as shown in the image below). Start entering your own transactions.
3 Types of Transactions
- Income and Expense: By default, all the Income and Expense transactions should be entered as positive amounts.
- Special case (Refund): If you purchased an item at a store, you would enter an Expense transaction with positive amount. If, a few days later, you returned the item to the store for some reason and get a refund, then you should enter the refund as a new Expense transaction with negative value.
- Transfer: When money is transferred from one account to another, create two records
- ‘Transfer’ type with negative amount from the account you are taking the money from.
- ‘Transfer’ type with positive amount for the account you are depositing the money into.
- Examples of Transfers are Credit Card Payment (transfer from Bank account to Credit Card account) and ATM withdrawal (transfer from Bank account to Cash)
- Drop down menus are available for easy data entry in these fields (Type, Category, SubCategory, Account).
After you enter your transactions, the Transactions worksheet would look like this image below.
STEP 3: View Report
Since there are pivot tables and charts, please refresh the data by going to Data ribbon and refresh all (or keyboard shortcut Ctrl+Alt+F5) . This updates the charts with your new transactions.
Report sheet is locked to prevent accidental editing of formulas. To unlock, use password indzara
The report has four pages.
1) Summary
- Summary of your current financial status
You can find balances for any period in each of your accounts using this personal account template.
This can be helpful when your bank statements and credit card statements actually have their billing cycles different from calendar months. This allows you to compare your statements with the data you have in this template and confirm that you have not missed any transactions.
The chart shows the trend of month-end balances in the account chosen.
2) Monthly Financial Analysis
This multiple bank account management excel template can also help in monthly financial analysis. Please choose one month at a time using the slicers at the top.
View total Income, expense and savings
Understand where the money came from and where it was spent, in the month
- Track whether you have exceeded the monthly budget.
- Also see the comparison of expenses to budget by each category
- Categories that exceeded budget will be highlighted in red
Understand expenses by Subcategories.
3) Trends of expenses, savings and net balance
Trend of expenses over time and comparing against monthly budget
Trend of savings and net balance over time
4) Trends of transactions by Categories and Sub Categories
I hope you find this personal finance management template excel useful in managing your personal finances easily.
346 Comments
Fist of all I would like to thank u very much for this template it help me a lot also this template is the best what I found so thank u again .
But I have a question maybe u can help me with , about the money that I am saving in house where i can add it in the template .
Thanks for the kind words. I am glad that the template is useful.
Where does the money being saved come from? I am assuming the source of that money is already included in income.
If you are taking CASH (let’s say 100) from bank account, then you first would enter a transfer transaction from bank account to CASH. And then, when you use CASH money (let’s say 40) to buy something, then you enter an expense transaction from CASH. Then, the report would show current balance in CASH is 60.
Hope this helps.
Actually this helped me but you didn’t understand me clearly because I didn’t explain my problem very well sorry for that
Let’s say that I have income salary 1000, and bought gold by 600 , and i can’t act with this gold not less than one year or maybe more .
Do you know where I can add it in the template .
Please try having an Account called ‘GOLD’. If you buy gold using money from your savings account, then you enter it as a TRANSFER transaction from Savings account to Gold account. In this way, Gold account will have the amount.
I will do that Thanks you 🙂
Hi, Do you have any excel template for investment Management (stocks)
I am sorry I don’t have one yet. It is a good idea for an Excel template and is already in my list of things to do. Thank you.
Hello,
While close this Excel Format it shows the Error Microsoft Excel has stopped Worked. What can I do. This problem in your Excel File.
While other Excel File has no problem on Closing except this one.
I have not come across this error so far. Which version of Excel and what operating system are you using? Thank you.
Windows 7 & 8, Excel 2010 same Error
Hi ind zara,
I have a very little concern. On report tab page 2, the pie chart shows 1 color for income (green) and 1 color for expense (blue) regardless of categories. Is there any way it can show distinct colors for each category? Thanks.
Kyle
Each category should show in a different color as shown in the screenshot above. Did you download the file with the sample data and does that show different color for each category? Which operating system and Excel version are you using?
Thank you.
This comment has been removed by the author.
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MAY I HAVE YOUR PERSONEL EMAIL ID OR CONTACT NUMBER
REALLY IAM VERY IMPRESSED BY YOUR WORK. I HAVE BEEN USING 3 PRODUCT FROM YOUR SITE REALLY THERE IS NO COMMENTS ABOUT THE PRODUCT.ONCE AGAIN THANK YOU SO MUCH
WAITING FOR YOUR MAIL
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Thank you for the kind words. I am glad that the products are useful. Please feel free to contact at indzara at gmail.
Also how do I deal with personal loans received?
Thank you
Can you please clarify how you would like to account for personal loans? If it’s just to include the amount, you can consider it as income and when you pay the loan back, you can note that as expense. You can categorize both the income and expense as ‘Loan’ to track them separately.
Hello Indzara
Can I increase the number of categories?
Thanks!
I plan to work on the next version of this template sometime soon. I will increase number of categories then. If you are familiar with Excel, you can also modify. If needed, use indzara as password to unlock the sheets.
Hi, is it possible to schedule by Q1; Q2 ;Q3; Q4 and view up to 20 quarters in a single template? Also, I’d like to allocate 100+ resources, is there a way to modify/customize the template?
Please clarify which template you are referring to. This is the page for the personal finance manager template. Thanks.
Im not able to see accounts in the account drop down box when adding new entry. All other drop down are working fine. Problem only with the accounts
Please send the file to indzara at gmail. I can take a look. Thanks.