School Attendance Register and Report – Free Excel Template

Manage student attendance at schools and educational institutions using this simple free Excel template.

Benefits of the Class Register Excel Template

• To use as an attendance register tool
• To create class attendance reports
• To create student attendance reports
• Can be used in schools and educational institutes
• Can also be used at work places to track employee attendance 

For more advanced features, please see Student Attendance Register Excel Template

This template is an upgraded version of the School Attendance Register and Report (Excel template). The enhancements are 1) complete flexibility in choosing weekends and 2) accommodation of entry of late attendance by students.

Free Downloads – Class Register Excel Template

Features of the Class Register Excel Template

• Can track attendance for up to 50 students 
• Late attendance by students can be tracked (in addition to Present on Time and Absent)
• Customizable academic window (up to 366 working days)
• Choice for Weekends: You can choose which days of the week and which week days of a month are considered weekends (holidays).
• Up to 20 school Holidays can be entered 
• Customizable ‘pass requirement’ for attendance rate
• Ready to print Class and Student Attendance Reports
• Friendly features for easy data entry
• Data validation and tips to help identify errors in data
• No Macros

Video Demo – Class Register Excel Template

What is in the Class Register Excel Template?

The template has 4 worksheets.

• Settings
• Attendance Register
• Class Attendance Report
• Student Attendance Report

How to create student attendance registers in Excel?

1. Enter information in the Settings worksheet
2. Enter information in the Attendance Register daily
3. View and print Class Attendance Report when needed
4. View and print Student Attendance Report when needed
   • Choose a student name to print

To restart, create a new document or delete all the attendance register entries and start with Step 1.

Settings

• Enter information in the fields shaded in light blue colour
• Make sure that there are no errors in your inputs
• Error messages will disappear after you correct them
• Reports will not be accurate until all the errors are corrected
• Choose your weekends and enter your holidays so that they will not be considered as working days

Attendance Register

Instructions on how to fill student attendance register

• Enter Student Roll No.
• Enter Student Name
• Enter P for Present on Time, L for Present Late or A for Absent for each student for each day
• Do not change the cells shaded in Gray colour as they have formulas
• Student names should be unique

Class Attendance Report

• Fully automated
• Ready to print
• School Information
• Class information
• Monthly and overall summary of Class Attendance
• Month and overall summary of Students’ attendance
• Students not meeting attendance requirements highlighted

Student Attendance Report

• Fully automated
• Ready to print
• Customized for each student 
• School Information
• Class information
• Overall and monthly summary of Student’s attendance
• Students not meeting attendance requirements highlighted
• Student’s daily attendance
  • Present On Time, Present Late, Absent, Holidays, Weekends and Not Entered

Please let me know if you find this useful or if your requirements are not captured in this school register format template. 

Related Templates

• School Attendance Register – Free Google Sheet Template
• Report Card – Basic (Free Excel Template)
• Calendar templates

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