School Attendance Register and Report v2 (Free Excel Template)

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Student Attendance Register & Report
This template is an upgraded version of the School Attendance Register and Report (Excel template). The enhancements are 1) complete flexibility in choosing weekends and 2) accommodation of entry of late attendance by students.

For more advanced features, please see Student Attendance Register Excel Template


 

PURPOSE

  • To use as an attendance register tool
  • To create class attendance reports
  • To create student attendance reports
  • Can be used in schools and educational institutes
  • Can also be used at work places to track employee attendance 

 


FREE  DOWNLOAD

(For Excel 2010 or above)

 


 

Attendance Register Template - Class Attendance Report
Attendance Register Template – Class Attendance Report

 

FEATURES

  • Can track attendance for up to 50 students 
  • Late attendance by students can be tracked (in addition to Present on Time and Absent)
  • Customizable academic window (up to 366 working days)
  • Choice for Weekends: You can choose which days of the week and which week days of a month are considered weekends (holidays).
  • Up to 20 school Holidays can be entered 
  • Customizable ‘pass requirement’ for attendance rate
  • Ready to print Class and Student Attendance Reports
  • Friendly features for easy data entry
  • Data validation and tips to help identify errors in data
  • No Macros

 

VIDEO DEMO


WHAT’S IN THE TEMPLATE?


The template has 4 worksheets

  • Settings
  • Attendance Register
  • Class Attendance Report
  • Student Attendance Report


HOW TO USE THE TEMPLATE

  1. Enter information in the Settings worksheet
  2. Enter information in the Attendance Register daily
  3. View and print Class Attendance Report when needed
  4. View and print Student Attendance Report when needed
    • Choose a student name to print

To restart, create a new document or delete all the attendance register entries and start with Step 1.

SETTINGS

Attendance Register Template - Settings Information
Attendance Register Template – Settings Information


Instructions

  • Enter information in the fields shaded in light blue colour
  • Make sure that there are no errors in your inputs
  • Error messages will disappear after you correct them
  • Reports will not be accurate until all the errors are corrected
  • Choose your weekends and enter your holidays so that they will not be considered as working days

Attendance Register Format in Excel - Enter Holidays
Attendance Register Format in Excel – Enter Holidays

School Attendance Register Template - Set Weekends for school
School Attendance Register Template – Set Weekends for school

 

ATTENDANCE REGISTER

Attendance Register Format in Excel
Attendance Register Format in Excel


Instructions

  • Enter Student Roll No.
  • Enter Student Name
  • Enter P for Present on Time, L for Present Late or A for Absent for each student for each day
  • Do not change the cells shaded in Gray colour as they have formulas
  • Student names should be unique


CLASS ATTENDANCE REPORT

Class Attendance Report Format
Class Attendance Report Format
  • Fully automated
  • Ready to print
  • School Information
  • Class information
  • Monthly and overall summary of Class Attendance
  • Month and overall summary of Students’ attendance
  • Students not meeting attendance requirements highlighted


STUDENT ATTENDANCE REPORT

Printable Student Attendance Report in Excel
Printable Student Attendance Report in Excel
  • Fully automated
  • Ready to print
  • Customized for each student 
  • School Information
  • Class information
  • Overall and monthly summary of Student’s attendance
  • Students not meeting attendance requirements highlighted
  • Student’s daily attendance
    • Present On Time, Present Late, Absent, Holidays, Weekends and Not Entered

 

Please let me know if you find this useful or if your requirements are not captured in this template. 

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194 thoughts on “School Attendance Register and Report v2 (Free Excel Template)

  1. Thank you, you’ve done a great work. Please need a little adjustment, I need it to be able to take attendance per subject.

    1. Thanks for using our template.

      You may use a template for each subject. As of now, this is designed for a class where students study all subjects and attendance is taken once.

      Best wishes

  2. How can I add new features to the attendance register like change the layout and add background photo

    1. Hello

      Can you please elaborate more about the features that you will like to add. Please write to us at contact@indzara.com.
      We might be able to guide you to add some feasible changes.

      Thanks

  3. I downloaded the attendance register from your website. but could not increase the number of students in that document. To input that password. Please tell, whats the story of them big puppy’s …..

    1. Thanks for using our template.

      Please use “indzara” as a password.

      Best wishes

  4. Even though I entered the Begin Date and End Date, the report are not working well.
    I entered begin date as Jan/1/2020 and end date as Mar/25/2021. Class attendance report and Student attendance report end date are default at May 26 2020, no working days are shown and no monthly information are shown.

    1. Thanks for using our template.

      Please note the academic window should not exceed 366 days.

      Best wishes

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