Stock Portfolio Tracker Excel Template

In this article, we will be discussing the Stock Portfolio Tracker template that is used to track your stock portfolio’s performance.  

The template will allow entering all Stock transactions in one single table and immediately view the following in the Stock Portfolio Dashboard.

  • Current market value of all your stocks and the Cash balance
  • Portfolio mix by instrument type and industry
  • Today’s market performance and your portfolio performance
  • List of all your stocks with performance data (Quantity, Gain/Loss, % Gain/Loss, etc.)
Stock Portfolio Dashboard Excel Template (click to view in full size)

The template can handle 7 types of stock transactions  (Buy, Sell, Cash Deposit, Cash Withdrawal, Dividend Payout, Dividend Reinvestment, Fees).

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Video Demo

How to track your Stock Portfolio in Excel

The template has two visible sheets

  1. Transactions – where you enter all the stock transactions
  2. Portfolio Dashboard – which is fully automated and displays the Portfolio dashboard

Transactions

In the transactions sheet, we begin by entering the Starting cash balance at the top.

Entering Stock transactions in Excel (click to view in full size)

Then we can enter each transaction in the table. In the above screenshot, we have entered several transactions.

Enter Transaction date and Ticker symbol of the stock you traded.

If Excel does not recognize your stock symbol, it will pop up this data selector box.

Select-the-stock-from-the-list
Select-the-stock-from-the-list

You can select the stock you are interested in.

Choose the Transaction Type.

There are 7 possible transaction types supported in the template.

Transaction Types in Stock Portfolio Tracker
  1. Buy: When buying a stock – this will reduce the Cash balance and increase the stock quantity and thus your portfolio’s Market Value
  2. Sell: When selling a stock – – this will increase the Cash balance and decrease the stock quantity and thus your portfolio’s Market Value
  3. Cash Deposit: When adding Cash from external accounts (like your personal checking or savings account in bank) into your stock management platform which would then be available to buy stocks
  4. Cash Withdrawal: When you are taking Cash from the Stock Management platform to an external account (like your personal checking or savings account in bank)
  5. Fees: When any fees are applied which reduces money from your Cash balance
  6. Dividend Payout: When Dividend is issued that increases money in your Cash Balance
  7. Dividend Reinvestment: when Dividend is issued that increases stock quantity of the stock that issued Dividend. Cash balance is not impacted.
Sample Stock Transactions (click to view in full size)

Type in the number of Units and Price of the Stock for the transaction.

Valid? column checks for whether the required information is entered.

For Buy, Sell and Dividend Reinvestment transactions, Ticker symbol and Units field are required.

For Cash Deposit, Cash Withdrawal, Dividend Payout and Fees, Units are not required. Price field is required.

The Valid? column also checks whether the Price of the stock is between the Low and the High for the day.

If you purchased the stock on a discount such as Employee discount, which brings it below the Low price for the day, you can ignore the Valid column.

Amount column calculates the total amount for the transaction.

Cash Balance reflects the running cash balance after each transaction.

For this to be accurate, please enter all transactions in chronological order.

Stock Sales, Cash Deposit and Dividend Payout increase the cash balance, while the Stock Buys, Cash Withdrawal and Fees reduce the cash balance. Dividend Reinvestment does not impact the cash balance.

Portfolio Dashboard

Stock Portfolio Dashboard – Components (click to view in full size)

On the left side of the Dashboard, the overall summary is presented along with the Stock Portfolio mix by industry.

Stock Portfolio Dashboard Summary in Excel
Stock Portfolio Mix by Industry

On the right side, we have the individual stocks and their performance.

Individual Stocks in Stock Portfolio (click to view in full size)

Calculations used

  • Current Quantity = Quantity Bought – Quantity Sold + Quantity Dividend Reinvestment
  • Current Value = Current Quantity * Last Price of Stock
  • Today’s Gain/Loss = Current Value – (Previous Close * Current Quantity)
  • % Today’s Gain/Loss = Today’s Gain/Loss / (Current Value – Today’s Gain/Loss)
  • Total Gain/Loss = Current Value – Invested Amount
  • Invested Amount = Total Amount used to buy the stock – Total Amount used to sell the stock
  • % Total Gain/Loss = Total Gain/Loss / Invested Amount
  • Cash Available = Starting Cash Balance – Total Amount used to Buy Stock – Cash Withdrawal – Fees + Total Amount of Selling stock + Cash Deposit + Dividend Payout

Requirements

To pull live Stock data from the services you would need Microsoft 365 Subscription Plans for PC and Web

Timezone

On the top left you can see the last trade time of the first stock in your list.

The default time that Microsoft provides is UTC.  The offset is set to -7 hrs, to convert to pacific time zone.

You can modify this if you need the time in a different time zone in the hidden Help sheet.

Visit https://savvytime.com/converter/utc to view offset.

How to refresh data?

How to refresh Stocks data
How to refresh Stocks data

Feedback

Please share your feedback on this template in the Comments below. If you find this useful, please share with your friends who may benefit from this content.

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46 Comments

  • Hi,
    very nice job. In my opinion, (I did and it works great) you should add a column for FX so that you are not “forced” to buy in a single currency.
    well done.
    best regards
    Patrick

    Reply
    • Thank you for showing interest in our template and sharing your valuable feedback.

      Sure, we will consider your input for future enhancement.

      Best wishes.

      Reply
  • One thing that doesn’t seem to work is when you sell all or part of a security’s holding, the total gain percentage is not calculated correctly. For example, I added the following transactions.
    10/8/21 – ADM 15 shares at $63.47 and then sold them on 2/17/22 for $75.36. If you sell all the shares, it says you have a total gain of -100% . If you sell less then the entire lot, the total return changes for each share you sell and once you make a profit it goes into negative percentages.

    Reply
    • I am unable to replicate the highlighted issue. Hence requesting to share your sheet to support@indzara.com with the highlighted data along with the issue to check further.

      Best wishes.

      Reply

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