Excel Calendar 2023 with 23 Formats – FREE Download

Download 2023 Excel Calendar Template to create your own personalized calendars in Excel. This template can be used to create calendars for any year. 

You can choose from 23 different calendar designs, including annual (yearly), monthly, weekly and daily calendars. All in one file, free to download.

This Excel template is designed for Microsoft Excel.

Features of Excel Calendar 2023 Template

• Customize calendars by choosing the Year, Starting month, and Starting day of the week.
• Enter Holidays and Personal Events to display on the Calendars
• Automatically creates 23 Calendar designs (as this is 2023 )
  • 14 (of the 23) designs automatically list the Holidays and events
  • 2 (of the 23) designs allow typing events directly on the calendar itself
• All 23 designs are ready to be printed. Can be Exported to PDF as well.
• Easy to change the formatting (font size, font, text colors, fill colors)

Download 2023 Calendar Excel

How to create 2023 Calendars in Excel

Overview of steps

1. Enter Basic settings
2. Choose Weekends
3. Enter Holidays
4. Enter your personal or company Events
5. Pick a Calendar design
6. Print or export the calendar to PDF

Now, let’s see each step in detail.

Step 1: Enter Basic settings

Enter the year for which you want to build the calendar. I designed it such that you can enter any year and the calendar will still work.

By default, the year begins in January. However, you can modify that to start the calendar with any month.

By default, the calendar shows weeks starting on Sunday. However, you can modify it to start with any weekday.

We can give a name to our calendar and the name will appear on some of the calendar designs automatically.

Step 2: Choose Weekends

Calendars show weekend days in the red-colored font. You can modify the weekends as needed for your purpose. In the image above, I have selected Saturday and Sunday as weekends. So, all Saturdays and Sundays will be shown in red font on the calendars.

Step 3: Enter Holidays

Enter the list of holidays for your company or business on the Holidays table.

I have provided a list of holidays in U.S. and India for reference. Please see the Holidays sheet.

I have used Excel Tables for user input. If you are new to Excel tables, please see my article on How to use Excel tables for data entry?

Step 4: Enter your personal or company Events

The template allows the user to enter events, in addition to holidays, to display on the calendars.

If you are using this template for the personal calendar, you can enter your personal events as I have done in the above image.

If you need to create a calendar for your company, enter your company events for 2023 in the Events table.

Step 5: Pick a calendar design from the 23 designs

Based on the input provided in the previous 4 steps, the template builds the calendar designs automatically.

The 2023 calendar template offers 23 different calendar designs to choose from.

In the Pick a Calendar sheet, we can see the 23 designs.

Just click on any design and you will be taken to the corresponding calendar sheet.

You can also directly go to any of the sheets named 1 to 23.

Note: If you change the sheet names of the calendars, then hyperlinks in the Pick a Calendar sheet will not work.

Step 6: Print the calendar or export it to PDF

Excel’s default print menu options and Export options work as usual. If you are not familiar, it is not a problem. I explain them in detail with screenshots towards the end of this post.

23 2023 Excel Calendar Designs

Let’s look at each of the 23 calendar designs.

Calendar Design 1 (1 Page 12 Months – 4 X 3)

• This design prints the entire year on 1 page.
• The 12 months are shown in 4 rows X 3 columns.
• The Holidays, Events, and Weekends are highlighted on the calendar.
• Holiday Names and Event Names are not listed in this design.
• There is a place to enter any notes at the bottom of the page.

When both Event and Holiday fall on the same day, Event is prioritized and event color is displayed.

Calendar Design 2 (1 Page 12 Months – 3 X 4)

• This design prints the entire year on 1 page.
• The 12 months are shown in 3 rows X 4 columns.
• The Holidays, Events, and Weekends are highlighted on the calendar.
• Holiday Names and Event Names are not listed in this design.
• There is a place to enter any notes at the bottom of the page.

Calendar Design 3 (1 Page 12 Months – 2 X 6 with Events)

• This design prints the entire year in 1 page.
• The 12 months are shown in 2 rows X 6 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• 20 Holiday Names and 20 Event Names are listed in this design.

Calendar Design 4 (1 Page 12 Months – 6 X 2 with Events)

• This design prints the entire year in 1 page.
• The 12 months are shown in 6 rows X 2 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• 20 Holiday Names and 30 Event Names are listed in this design.

Calendar Design 5 (1 Page 12 Months – 12 X 42 with Events)

• This design prints the entire year in 1 page.
• The 12 months are shown in 12 rows X 42 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• 10 Holiday Names and 20 Event Names are listed in this design.

Calendar Design 6 (1 Page 12 Months – 12 X 31 with Events)

• This design prints the entire year in 1 page.
• The 12 months are shown in 12 rows X 31 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• 10 Holiday Names and 20 Event Names are listed in this design.

Calendar Design 7 (6 Pages – Planner)

• This design prints the entire year in 6 pages.
• The 12 months are shown in 31 rows X 12 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• Holiday Names and Event Names are not listed in this design.
• Type notes directly next to each date on the calendar.

Calendar Design 8 (1 Page – 54 Weeks – with Events)

• This design prints the entire year in 1 page.
• The 12 months are shown in 54 rows X 7 columns.
• The Holidays and Events are not highlighted on the calendar.
• 20 Holiday Names and 30 Event Names are listed in this design.

Calendar Design 9 (12 Pages – Monthly)

• This design prints the entire year in 12 pages.
• The 12 months are shown as one month in each page and each month as 6 rows X 7 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• Holiday Names and Event Names are not listed in this design.

Calendar Design 10 (6 Pages – with Events)

•  This design prints the entire year in 6 pages.
• The 12 months are shown as 2 months in each page and each month as 6 rows X 7 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• 10 Holiday Names and 10 Event Names are listed for each month in this design.

Calendar Design 11 (4 Pages – with Events)

• This design prints the entire year in 4 pages.
• The 12 months are shown as 3 months in each page and each month as 6 rows X 7 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• 5 Holiday Names and 5 Event Names are listed for each month in this design.

Calendar Design 12 (3 Pages – 4 Months on each page)

• This design prints the entire year in 3 pages.
• The 12 months are shown as 4 months in each page and each month as 6 rows X 7 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• Holiday Names and Event Names are not listed in this design.

Calendar Design 13 (2 Pages – 6 Months on each page)

• This design prints the entire year in 2 pages.
• The 12 months are shown as 6 months in each page and each month as 6 rows X 7 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• Holiday Names and Event Names are not listed in this design.

Calendar Design 14 (12 Pages – Monthly – with Events)

• This design prints the entire year in 12 pages.
• The 12 months are shown as 1 month in each page and each month as 6 rows X 7 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• Holiday Names and Event Names are listed for each month in this design.

Calendar Design 15 (12 Pages – Monthly – Type Events)

• This design prints the entire year in 12 pages.
• The 12 months are shown as 1 month in each page and each month as 6 rows X 7 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• Holiday Names and Event Names are not listed for each month in this design.
• Type any text just below any date directly on the Calendar.

Calendar Design 16 (12 Pages – Picture Calendar)

• This design prints the entire year in 12 pages.
• The 12 months are shown as 1 month in each page and each month as 6 rows X 7 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• Holiday Names and Event Names are not listed for each month in this design.

Right Click on image and change picture for each month. Choose from file on computer or online

Calendar Design 17 (12 Pages – Quotes Calendar)

• This design prints the entire year in 12 pages.
• The 12 months are shown as 1 month in each page and each month as 6 rows X 7 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• Holiday Names and Event Names are not listed for each month in this design.

Click on placeholder text and type any text for each month. Create your own customized calendar of quotes.

Calendar Design 18 (1 Page – Weekly Calendar)

• This design prints one week in 1 page.
• Type the Week start date to generate a weekly calendar for any week.
• Weekends are highlighted on the calendar.
• Holiday Names and Event Names are listed in this design.
• Up to 10 Events per day and up to 5 Holidays per day.

Calendar Design 19 (1 page – Daily Calendar)

• This design prints one day in 1 page.
• Type the Date to generate a daily calendar for that date.
• Weekends are highlighted on the calendar.
• Holiday Names and Event Names are listed in this design.
• Up to 20 Events per day and up to 5 Holidays per day.

Calendar Design 20 (1 Page – Two Years Calendar)

• This design prints one day in 1 page.
• Displays 2 years
• Weekends are highlighted on the calendar.
• Holidays and Events are highlighted.
• Holiday Names and Event Names are not listed in this design.

Calendar Design 21 (Daily Planner)

• This design prints a daily planner in 1 page.
• Displays All Events, Holidays and Notes in a separate section.
• Provided with 30-minute time slots to list events at the exact start time.
• All-day events are listed in the All Events section along with the other events for the day.

Calendar Design 22 (Year Planner)

• Prints on 1 Page
• Events are highlighted on Calendar.
• 41 Events & Holidays will be listed on FIFO basis
• Change fonts, colors, etc. as needed.

Brand New Calendar Design (12 Pages – with Events & Image)

2023 Calendar Design 23

• This design prints the entire year in 12 pages.
• The 12 months are shown as 1 month in each page and each month as 6 rows X 7 columns.
• The Holidays, Events and Weekends are highlighted on the calendar.
• 10 Holiday Names and 10 Event Names are listed for each month in this design.

Right Click on image and change picture for each month. Choose from file on computer or online

Steps to expand holidays and events list for more rows:

1. Unprotect the tab using password indzara
2. Unhide column J
   
   
3. Select the last row with formulas and click the bottom right down and drag down to expand
   
   
4. Hide Columnn J and protect the tab to ensure the formulas are not deleted/modified accidently.

Tips to customize Excel Calendar 2023

How to change the formatting (colors/fonts/borders)?

One of the common reasons for making changes would be to change the formatting of the calendar. I am sure that you may have your personal favorites when it comes to colors and fonts. The template is designed so that you can make these changes yourself without negatively affecting the functionality of the calendar.

Select Cells to change formatting

For example, in the image above, I have selected the 2 months (January & February).

In the Home ribbon, you will see the Font section (as shown below).

We can change the font, font size, font color, fill color, borders and also apply bold and italics format.

Some of the border options require unprotecting the sheet. We will see how we can unprotect later in this post.

A couple of things to note here:

• If you change the font color, the dates’ color will change except for the Weekends. Weekends are set up to show with red color.
• If you change the fill color, you will notice that the days with Holidays and Events will not change. Holidays and Events are set up separately with their own colors.

I will explain now how both the above points can also be addressed.

How to change Event and Holiday colors?

Events and Holidays are colored automatically on the calendar using conditional formatting. As with everything with this template, it’s easy to change them too.

First, click on the Conditional Formatting menu in the Home ribbon, and select Manage Rules.

The next dialog box shows the 3 rules we have used in this worksheet. Make sure that you choose ‘This worksheet‘ at the top.

We can modify each of the rules separately. Just click on one of the rules and then click on ‘Edit Rule’ button. In this example, I have clicked on the ‘Events’ rule.

Click on the Format button. It opens the next dialog box.

We can modify not just the fill color, but also the Number format, font and border. For this tutorial, I have just highlighted where you can change the background fill color.

You can choose one of the standard colors or click on ‘More Colors‘ button to choose any color from the spectrum.

Click OK to the dialog box and then the following open dialog boxes.

Then, you should see the changes applied to the entire calendar sheet. Save the file to save the changes.

How to change the order in which events/holidays appear on the calendar?

Some of the calendar designs list the names of events and holidays on the calendar. They are designed to be listed in the same order in which they were entered in the Holidays and Events tables in the Settings sheet.

If you had entered them in a random order in the tables, then you can easily sort them. For example, in the Events table, click on the Event Date header label. A menu pops up where you can choose ‘Sort Oldest to Newest‘.

This would sort the Events table with dates in ascending order.

You can apply the same technique to the Holidays table.

How to change the date format for events and holidays?

I have used the date format MMM-DD (example: Jan-05) to show the dates. I usually try to show the month in text instead of numbers as I understand that there are differences in formats used by different countries. 1/10 could be interpreted as Jan 10th or Oct 1st, depending on which country you live in.

However, you can easily change it to any format to suit your needs.

Just select the cells where you want to apply the change.

Then, press Ctrl+1 to open the Format cells dialog box.

You can type your own custom format or click on ‘Date’ in the list on the left. Then, you can choose from the standard date formats.

How to unprotect (unlock) sheets?

All the customization mentioned above can be made without unprotecting any sheets.

If you plan to make more modifications and you see that you are not able to, you can unprotect using indzara as password.

For more details, please see my article on how to unprotect sheets.

Please remember to protect the sheets again in order to prevent accidental editing of formulas.

How to print calendars?

To print, press Ctrl+P or find the Print option in the File menu.

Since the template is already pre-set for printing calendars, you can quickly review the calendar in preview and then click on Print to print.

If you need to print only a subset of pages, please enter the page number range.

How to export calendar to PDF?

To export to PDF, choose Export in the File menu and then click on Create PDF/XPS.

In the following dialog box,

• Choose the place in your computer to store the PDF.
• Give a meaningful name to the PDF
• If you need to control which pages are being exported to PDF, click on Options. Choose specific page numbers you want to export and click OK.
• Click Publish to publish PDF.

Recommended Calendar Template

Additional Features in Event Calendar Maker

• 12 Frequency Types (automatically generate recurring events)
• Categorize events into 12 Event Types
• Choose from 15 Colors to highlight
• 7 Calendar Designs (2 Yearly, 3 Monthly, Weekly and Daily calendars)
• Works for any year
• 300 events and 1200 instances
• Control which events you would like to display by deactivating events
• Control order of priority of events
• Switch Off Non-business days easily

If you find the template useful, please share it with your friends. Please leave a comment below to let me know your feedback. Thank you.

Have a wonderful 2023.