2024 Inventory and Sales Manager Excel Template
This Inventory and Sales Manager Excel template is suited for managing inventory and sales if you are running a small business of buying products from suppliers and selling to customers. (Retail/Wholesale).
This retail inventory excel template will assist in knowing the inventory levels of each product and understanding which products to re-order. Also, you can quickly view the purchases/sales patterns over time and the best-performing products.
This Excel template is designed for Microsoft Excel, but if you are looking for a Google Sheet template, please visit Inventory and Sales Manager in Google Sheets.
A new version is available with additional features such as auto-price population. The new template has automatic price population on order line items which this one doesn’t. There are some users who do not want to auto-populate the prices as they want flexibility to change prices for different customers. For those, the template on this page would be more useful. Hence, we have retained both templates on our site.
Retail inventory Tracker (Free)
FEATURES
- Enter and manage up to 2000 different Products
- Set custom re-order points for each product
- Simple and Easy data entry
- Know current inventory levels of each product
- Identify the products to be re-ordered
- Know if the sale orders can be fulfilled
- Easily understand the sales and purchase patterns (monthly and cumulative)
- Quickly see your top customers and suppliers
- Identify your best performing products
- Know how the different product categories contribute to sales
- Easily retrieve and view your order details
Free Excel inventory template with formulas
This template is developed using only formulas and does not have any macros or code. Formulas are used to calculate inventory and sales. You can view the formulas in the sheet and can edit them if needed. We recommend not editing any formulas unless you are very sure about the changes and the impact on functionality.
DOWNLOADS
REQUIREMENTS
Windows and Excel 2010 (or above version)
Mac and Excel 2011 (or above version)
VIDEO DEMO
HOW TO USE THE TEMPLATE
Enter Products
Enter list of products and re-order points in the Products worksheet
Product Category: This allows you to categorize products. If you have numerous products, categorizing similar products together can help in understanding product performance.
Re-order Point: Amount that you set for each product, where when the current inventory level hits that amount, you will place a new purchase order to replenish inventory. (For more, read Re-Order Point Article in Wikipedia)
Enter Orders
Enter the line items for all the orders (both purchase and sale) in the Orders_and_Inventory worksheet
If you have any existing inventory when you start using the template, enter them first. You can then continue to enter your new orders (purchase and sales) as they happen. The template will then give you accurate count of your inventory.
- Order Number: This Order number is not used in the template to calculate anything. This has been provided for you to track your orders easily. You can filter the Orders table by choosing specific order number to see all the items in that order. If your systems generate any order numbers, you can enter them here. If you don’t have any such systems, you can create your own. The only recommendation is that you should have a unique order number for each order.
- Order Type: There are two types of Orders: Purchase and Sale. When you place an order to acquire products from suppliers, it is called a Purchase order. When your customer places an order to buy products from you, it is called a Sale.
- Order Date: For Purchase orders, this is the date when the order is placed by you to your supplier. For Sale orders, this is the date when the order is placed by your customer to you.
- Expected Date: For Purchase orders, this is the date when the inventory becomes available for you to sell. For Sale orders, this is the date when the inventory will leave you to the customer.
- Partner: For Purchase orders, your supplier is the Partner. For Sale orders your customer is the Partner.
- Quantity: Number of units of products. The unit can be any numeric value. Even if your unit is not whole numbers, you can still use the Quantity field.
- Unit Price: In Purchase orders, this is the cost of buying one unit of the product. In Sale orders, this is the revenue from selling one unit of the product.
- Amount (Calculated field): (Unit Price X Quantity) = represents the amount of money. In Purchase orders this would be money leaving you and in Sale orders, this would be money that customers pay you.
- Inventory Availability (Calculated field): This is the quantity (number of items) of the product available in inventory as of the Expected Date.
View information about overall inventory availability
Inventory Spreadsheet Excel Template – Summary Metrics
- Current Inventory of a product = (Total Purchases of Product – Total Sales of Product) as of today
- Products Available: Number of Products where the current inventory level is greater than 0.
- Quantity: Total Number of items of all Products currently available
- Products to Re-order: Number of Products where the current inventory is less than or equal to the re-order point
- Order Items that cannot be fulfilled (Current): Among the orders where the fulfillment date is less than or equal to today, number of line items in orders where the available inventory is less than the Sale quantity
- Order Items that cannot be fulfilled (Future): Among the orders where the fulfillment date is in the future, number of line items in orders where the available inventory is less than the Sale quantity
View details of one specific product
Choose a product from the drop down and see details of that specific product.
Choose Product to view current inventory
- Pending Purchase Quantity: Quantity in the Purchase Orders that are expected to be available in the future
- Pending Sale Quantity: Quantity in the Sale Orders that are expected to be delivered in the future
View products to re-order
If there are line items that cannot be fulfilled or if there are products to re-order, take actions appropriately
View Report
View the Report worksheet to understand the purchase/sales trends and also to identify the top performing products and most valuable suppliers/customers.
Since there are pivot tables and charts, please refresh the data by pressing Ctrl+Alt+F5 or going to DATA ribbon and selecting Refresh All. This updates the charts with your new transactions.
The report sheet has slicers (filters) at the top.
Amount and Cumulative Amount by Month
Quantity and Cumulative Quantity by Month
Amount distributed across Product Categories by Month
Quantity distributed across Product Categories by Month
Product Ranking based on Sales Amount or Quantity
If you find the template useful, please share it with others. If you have any feedback, please share it in the comments below.
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578 Comments
Great Template, thank you so much!!
Can I use this template if I only have one product. We are manufacturing and supplying one product to retailers.
Hello
For manufacturing, you can use Inventory Template for Manufacturing Businesses https://indzara.com/2016/08/free-manufacturing-inventory-tracker/. This will help you track the raw materials to manufacture one single product.
Best wishes
hello,
how are you ?
many thanks for your sheet it is really helpful, but can you add the total amount of the stock after the sales ?
i have a sheet for my business it will be great if you can add it in it.
Hello
Please refer to the last column of “Order & Inventory” tab, it mentions the stock after the order is entered.
Best wishes
is this the full version? somehow the inventory table does not work or is not there…
Yes, it is the full version. Please specify which table does not work. Please specify your Excel version and Operating system.
Best wishes.
Different areas or departments of a business may have varying needs and requirements of inventory. They may differ on how much inventory they think there should be stockpiled for instance.
Hello
This template is designed on the basis of the products and the inputs to produce it. An input material can be used by more than one department in varying quantities. In that case, a department needs to use a specific template and set the reorder levels.
You can review our premium template for Manufacturing at https://indzara.com/product/manufacturing-inventory-sales-manager-excel-template/
Best wishes
This is very helpful information. In addition to above, inventory management software solutions are also available to store the necessary data about the inventories.
Thanks for your positive feedback
Hi Indzara,
Thanks for this great work.
But I noticed that the report page is not loading properly on my Excel 2010. When I tried to open the excel sheet, it gave a message, “Excel found unreadable content in Retail_Inventory_Tracker_ET0120022010001S “. Do you want to recover the contents of this workbook? If you trust the source of this workbook, click Yes. When I click Yes, it gives me a repaired version of the workbook, with the slicer removed. How can I resolve this please?
Hello
The slicers do not work on some versions of Excel. Please advise the version of OS you are using.
Best wishes
I am using Windows 8 OS with Excel 2010 installed.
Hello
Please email the file to contact@indzara.com so that we can review.
Best wishes
I can’t download this free template. How can you help me please?
Hello
The template has been emailed to you.
Best wishes
am grateful for the products.
they are really helpful
Thank you
can u create me a excel format which in these extra futures
.
1some customer pay half bill ,so remaining balance add their new bill..
2print invioce 3 inchese paper use.
3profit
4where we perchase goods .full register system.like their balance ,paid balnce remaining balnce etc
my email
brightlight644@gmail.com
Hello
Thank you for your message.
We are not accepting any customized project now.
With best wishes
hi good morning,
how are you doing today?…
I will appreciate if I can get the template used in the video….
regards
Henry
engrhenrry@gmail.com
Thiis excellent website really has all of the information I wanted concerning this
subject and didn’t know who to ask.
Hello
Thank you for using our template.
You can write to us at contact@indzara.com. Please ensure you share the relevant issues.
Best regards
Could you please send me a model?
I need it so much.I don’t how to download it
Dear Sir.
This is really amazing excel sheet
I KINDLY REQUEST YOU PLEASE SEND US FULL FREE VERSION OF ACCOUNTING WITH INVENTORY EXCEL TEMPLATE . i am really want to practice with your excel sheet
AM REALLY SHOCKED WHEN I SEEN YOUR EXCEL ACCOUNTING DEMO. SO I WANT TO START IN FULL PLEDGE WITH YOUR EXCEL FORMAT. KINDLY SEND IT FULL FUNCTIONED EXCEL WORKSHEET.
AN EARLY RESPONSE TO THIS IS HIGHLY APPRECIABLE. MY EMAIL ID IS sangramkeshari@outlook.com
REGARDS
sangram
8688795942
Thank you.
For tracking invoices, please see free Invoice tracker https://indzara.com/2016/07/invoice-tracker-template-free/
For retail business inventory & accounting, please see Retail Business Manager https://indzara.com/product/retail-business-manager-excel-template/
Best wishes.
Please email the file to ceveteperu@gmail.com so that I can see what the issue is. Thank you.
Thanks. Can you please let me know if there is any issue in downloading the file from this page?
Best wishes.