Raw Material Inventory Management 2025 in Excel
This free inventory tracker template is designed for small businesses which manufacture or assemble products from raw materials.
You can use this manufacturing inventory management excel template to automatically calculate the current raw material stock as well as determining how many units of each product you can make using the raw materials available.
We can input simple Bill of Materials (BOM) where we define how we can manufacture a products from its raw materials. We let the template take care of all the calculations.
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How to track raw material inventory in Excel
There are five sheets in the raw material inventory management excel template: 1) Home 2) Products 3) Raw Materials 4) BOM and 5) Orders
Overview of steps
- Enter Products in Products sheet
- Enter Raw Materials in Raw Materials sheet
- Enter Bill of Materials in BOM shet
- Enter orders in Orders sheet after checking availability
- View Current raw material stock in Raw Materials sheet
Steps in Detail
I will use an example of a Juice/Smoothie company which creates juices from fruits & vegetables. However, this template can be used in any industry.
Enter list of parts or products in the Products sheet as shown below
The Sales Quantity column is calculated based on sales orders that we will be entering soon.
Enter list of raw materials you use in your business in the Raw Materials sheet.
- Starting Inventory: In this sample data, we have 10 Apples and 10 Bananas in stock when we begin using the template.
- Re-Order Point: We have re-order points (Wikipedia Article on Re-Order Point) set for each raw material.
- Available Now: Displays the current stock level of each raw material.
- To Order: When current stock for a raw material goes below its re-order level, this field displays YES. Also, the template highlights the raw material name in red font.
Use this raw material stock register format in excel to handle all your raw materials availability.
Enter Bill of Materials (BOM) in BOM sheet
In the sample above, 1 unit of Banana Berry Shake is created from 1 Banana, 5 Strawberries and 10 Blueberries. 1 unit of Apple Banana Shake is created from 2 Apples and 2 Bananas. Unit of Measure column is just for your reference.
Once you have entered BOM for all your products, the initial set up is done.
Entering purchase and sale orders in Orders sheet.
As a manufacturing business, you may buy raw materials from your suppliers and sell the finished products to your customers. So, there are two key transactions – Purchase and Sale.
We can enter Purchase and Sale Orders in a single table in Orders sheet.
- Order Type: Order P1 is to purchase 50 Apples and 20 Bananas – So, we use Order Type of PURCHASE. Order S1 is an order to sell 5 Banana Berry Shakes. We use SALE order type.
- Order Date: Date when the order is placed.
- Expected Date: Date when the inventory is impacted. For example, order P1 was placed on 3rd Jan, but raw materials will reach us only on 4th Jan. So, Order date is 3rd Jan and Expected Date is 4th Jan.
- Product or Raw Material Name: The template allows drop down selection for product / raw material name. If the order type is Purchase, it will allow Raw Materials and if order type is Sale, it will allow Products.
- Quantity: Enter quantity or units of items on the order
If an order has 5 line items, then enter as 5 rows.
Check Availability
Before entering a new Sale order, if you would like to check the current capacity for a product, you can easily do that.
When you select a product, the template runs the calculations to figure out how many units of the product can be manufactured using the raw materials in stock right now. In the image above, we see that we can make 13 Apple Banana Shakes.
Limit
This free excel template for manufacturing company cannot handle complex scenarios where sub-assemblies of raw materials are raw materials to the final product.
Related free Inventory Management Templates
- Retail Inventory Tracker (Free)
- Rental Inventory Tracker (Free)
Recommended Template for Manufacturing Businesses
Manufacturing Inventory & Sales Manager (Inventory, Orders, Invoice, Sales Reporting, Customer Data Management)
178 Comments
Amazing!!!
The only thing missing for me is the price of materials
Thanks for using our template and sharing your experience.
We will request you to review our premium, Manufacturing – Inventory and Sales Manager – Excel Template at https://indzara.com/product/manufacturing-inventory-sales-manager-excel-template/
Best wishes
OK, my bad. I found my mistake and the Raw Materials sheet now shows the calculated reduction of raw materials due to SALE on Orders sheet. However, Products sheet still does not calculate Sales Quantity as of Today.
Hello
You need to filter the sale orders and see the aggregate. The premium template has the reports facility.
Please refer to https://indzara.com/product/manufacturing-inventory-sales-manager-excel-template/
Best wishes
I downloaded your Manufacturing Inventory Tracker template on June 29, 2019. I am having the same problem Urvashi noted on June 3, 2019, that is, entry of a SALE on the Orders sheet does not calculate reduction of raw materials inventory on the Raw Materials sheet for the manufacture of the product sold , nor does it calculate the number of the products sold as of today on the Products sheet. Please advise me when you have made corrections to the template so I can download a working version. I am very excited about this template – it will be perfect for my situation if you can get it working.
please help for change Expected date: It only working with year 2016 not the updated year .
Please suggest to resolve this query.
Thanks for using the template.
Please send your file along with the list of issues to contact@indzara.com
Best wishes
Hi,
We have a business of batteries, where we manufacture our own batteries which consists of many raw materials.
So I tried the template and updated all the products, raw materials, BOM and orders.
When update an order we expect raw material should be deducted automatically from raw material but it is not happening.
Request you please suggest how we can do that.
Thanks for using our template.
Please ensure that the formulas and links are not broken. You may download a fresh copy of the sheet and enter the data. In case it still does not work, please email your issues along with a copy of your file to contact@indzara.com
Best wishes
Love this template. Is there a way to convert it to google sheets? In uploading it, some of the formulas are lost. Thanks
Thanks for using our template.
We have designed and tested our templates on MS Excel. Some features will not work on the Google platform.
Best wishes
Hello,
In the orders sheet – is it possible to make a sale of the raw materials. I have a manufacturing business in which raw materials are also sold as spare parts.
Thanks
Thanks for using our template.
Please see Manufacturing inventory templates Free: https://indzara.com/2016/08/free-manufacturing-inventory-tracker/ Premium: https://indzara.com/product/manufacturing-inventory-sales-manager-excel-template/
They support one level of BOM. Products can be made from raw materials.
Please review and let us know if there are any questions.
Thanks & best wishes
How to add even service, with Purchase and Sale in oders?
Thanks for your message.
Could you please elaborate more so that we can address the issues.
Best wishes
fantastic
Thanks
Hello. I just found your template and am wondering if you can help me figure out how to use for our business. We have live training seminars and need a certain amount of materials for each attendee, as well as just some materials that we have out that don’t necessarily count on each guest getting one, but for them to use while they are there. I could use your help in how to set this up. Is that something you might be able to work with me on?
Thanks for your message.
We are not accepting any customized projects now.
Best wishes