Personal Finance Manager (Free Excel Budget template)

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EXCEL BUDGET TEMPLATE

This is a simple free Excel template that focuses on making it easy for you to know what’s happening with your financial situation especially when you have multiple bank accounts, credit card accounts and cash. It also helps you set budgets and see how you are actually doing against your budget. With simple data entry, the template provides you instant access to actionable information in a consumable form that can answer key questions regarding your personal financial situation. Specifically, the template helps you in knowing the following:

  • How much money is in my different bank accounts?
  • How much do I owe on credit cards?
  • On what items am I spending my money on?
  • Am I exceeding my monthly budget? If so, in which categories?
  • How are my expenses trending over time?
  • Am I spending more on any specific expense category over time?
  • How much am I saving every month? How does that add to my net balance?

FREE DOWNLOAD


VERSION HISTORY

V2 launched March 2015:
Improved features (increased number of accounts to 20, increased number of categories and subcategories to unlimited, added new chart on account balance trends, version for Excel for Windows 2007 and Excel for Mac 2011) – Details Here

V1 launched May 2013


VIDEO DEMO

Click here to view on YouTube


HOW TO USE THE TEMPLATE

The template has 3 worksheets: 1) Settings 2) Transactions and 3) Report.

STEP 1: Enter information in Settings worksheet

  • Enter Accounts (bank accounts, Credit Card Accounts and Cash Accounts)
  • Set your starting balances of accounts
Personal Finance Management - Accounts Set up
Personal Finance Management – Accounts Set up

 

  • Create categories & Subcategories (trust me, this helps)
  • Set your monthly budgets
    Excel Budget Template - Set Categories and Budget

 

STEP 2: Entering transactions in the Transactions worksheet
When you open the template, there will be no records in the Transactions worksheet (as shown in the image below). Start entering your own transactions.

Enter Financial Transactions
Enter Financial Transactions

 

3 Types of Transactions:

  • Income and Expense: By default, all the Income and Expense transactions should be entered as positive amounts.
    • Special case (Refund): If you purchased an item at a store, you would enter an Expense transaction with positive amount. If, a few days later, you returned the item to the store for some reason and get a refund, then you should enter the refund as a new Expense transaction with negative value.
  • Transfer: When money is transferred from one account to another, create two records
    • ‘Transfer’ type with negative amount from the account you are taking the money from.
    • ‘Transfer’ type with positive amount for the account you are depositing the money into.
    • Examples of Transfers are Credit Card Payment (transfer from Bank account to Credit Card account) and ATM withdrawal (transfer from Bank account to Cash)
  • Drop down menus are available for easy data entry in these fields (Type, Category, SubCategory, Account).

After you enter your transactions, the Transactions worksheet would look like this image below.

Sample Money Transactions
Sample Money Transactions
STEP 3: View ‘Report’ worksheet
Since there are pivot tables and charts, please refresh the data by going to Data ribbon and refresh all (or keyboard shortcut Ctrl+Alt+F5) . This updates the charts with your new transactions.
How to refresh Report in the Excel Budget Template
How to refresh Report in the Excel Budget Template

Report sheet is locked to prevent accidental editing of formulas. To unlock, use password indzara

The report has four pages.

1) Summary

  • Summary of your current financial status
  • Current balance in each of your accounts
    Personal Finance Manager Excel - Report - Summary of Accounts

 

You can find balances for any period in each of your accounts

Choose Bank Account in Report
Choose Bank Account in Report

 

This can be helpful when your bank statements and credit card statements actually have their billing cycles different from calendar months. This allows you to compare your statements with the data you have in this template and confirm that you have not missed any transactions.

Transaction Summary for chosen Period - Beginning and Ending Balance
Transaction Summary for chosen Period – Beginning and Ending Balance

 

The chart shows the trend of month-end balances in the account chosen.

Month end Balances of finances
Month end Balances of finances

 

2) Monthly Financial Analysis

Please choose one month at a time using the slicers at the top.

View total Income, expense and savings

Excel Budget Template - Income, Expense and Savings compared to budget
Excel Budget Template – Income, Expense and Savings compared to budget

 

Understand where the money came from and where it was spent, in the month

Monthly Income Categories Breakdown and Expense Categories Breakdown
Monthly Income Categories Breakdown and Expense Categories Breakdown

 

  • Track whether you have exceeded the monthly budget.
  • Also see the comparison of expenses to budget by each category
  • Categories that exceeded budget will be highlighted in red
Compare Monthly Expense in each Category against Budget Set
Compare Monthly Expense in each Category against Budget Set

 

Understand expenses by Subcategories.

Understand Expenses by Subcategories
Understand Expenses by Subcategories

 

3) Trends of expenses, savings and net balance

Trend of expenses over time and comparing against monthly budget

Excel Budget Spreadsheet - Are my Expenses under Monthly Budget?
Excel Budget Spreadsheet – Are my Expenses under Monthly Budget?

 

Trend of savings and net balance over time

Excel Personal Budget Spreadsheet - Track Savings every Month and Net Balance/Worth
Excel Personal Budget Spreadsheet – Track Savings every Month and Net Balance/Worth

 

4) Trends of transactions by Categories and Sub Categories

Trends of transactions by Categories and SubCategories
Trends of transactions by Categories and SubCategories

 

I hope you find this template useful in managing your personal finances easily.

For more excel templates on money management, please visit https://indzara.com/personal-finance-free-excel-templates/

301 thoughts on “Personal Finance Manager (Free Excel Budget template)

  1. Thank you for offering a free version of your personal finance manager template! I’m very eager to use it, but I see that it is designed for 2011 version of Excel and I’m using Excel version 16 on my MacBook Pro with Mac OS 10.12.6

    What do you suggest I do? Can I purchase a template designed for Excel 16?

    Or do you recommend I uninstall Excel version 16 and install Excel version 11?

    Thank you so much for your generous assistance!

    1. Thanks for using our template.

      The latest version of the Personal Finance Manager works on Excel for MacBook 2011 or later editions. Please download the latest edition.

      Best wishes

  2. The drop down menus are not working.
    It appears to be read only.
    How do get a working copy?

    1. Thanks for using our template.

      Please use “indzara” as a password to unlock the sheet. In case the issue persists, please email the file with the list of issues to contact@indzara.com

      Best wishes

  3. I can’t get the formatting to continue down the rows. Using v.2. I’m sure theres an easy way to extend the formatting.

    1. Thanks for using our template.

      Please extend the table below to continue the formatting.

      Best wishes

  4. Hi,
    For some reason the Report sheet isnt updating. Kindly help

    1. Thanks for using our template.

      Please ensure that links and formulas are intact. In case you are not able to sort it, please email your file with the list of issues to contact@indzara.com

      Best wishes

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