Recruitment Tracker 2025 – Free Recruitment Template in Excel
As a hiring manager/recruiter, are you currently navigating the challenges of talent acquisition? If you’re in search of a simple yet powerful solution to streamline your recruitment process and gain valuable insights through key recruiting metrics, we’ve got you covered, so read along!
Introducing our simple yet versatile Recruitment Tracker Excel template, designed to help you efficiently manage and monitor applicant progress. With this template
With the recruitment dashboard, you’ll gain instant visibility into the number of applicants moving through your hiring process and pinpoint where they drop off. Furthermore, our hiring tracker enables you to effortlessly identify the key reasons why certain candidates were not chosen, facilitating smarter hiring decisions.
Download Recruitment Tracker
Recruitment Tracking – Simple & Effective
This Excel template is designed for Microsoft Excel, but if you are looking for a Google Sheet template, please visit Recruitment Tracker in Google Sheets. We also have a comprehensive Recruitment Dashboard in Microsoft Power BI.
This template is designed to handle one job opening only, check our Recruitment Tracker Dashboard in Excel that handles multiple job openings and multiple hires with additional features.
Lets take a look at each of the components of the recruitment tracking Excel template. We will go over the dashboard first and then the data entry steps.
Recruitment Tracker Dashboard
Our meticulously designed dashboard is fully automated, allowing you to gain key insights almost immediately.
Key Hiring Metrics (KPIs)
As a recruiter, it’s crucial to know how effective and efficient your recruiting process is. The metrics in the dashboard give you just that!
Take a look at all the additional, key recruitment metrics available in the premium Recruitment Dashboard in this article.
Know how many applications were received and how many are open; See how many offers are given and the average days it takes to hire an open position. These insights drive important hiring decisions like how to fill a position faster, thereby reducing time to hire and much more.
Need more metrics and visuals on the quality of applications, active pipelines, do take a look at our Premium Recruitment Dashboard Template using Microsoft Excel.
Recruitment Funnel
To know at which stage candidates are more likely to drop off is crucial. The recruitment funnel shows you just that:
Time taken for each stage
Determine whether there’s a bottleneck – if a specific stage in your recruitment process is causing significant delays and prolonging the time it takes to fill a job vacancy.
Open Applications in each stage
Know exactly how many applications are in which stage of recruiting with the following visual:
Source Contribution
You can identify which application sources bring you better quality of candidates as you can compare the offer % through these channels. This aids in your recruiting source channel decisions.
Application Decline Reasons
Understanding the reasons for candidate rejections will enable you to pinpoint any shortcomings in the application process. Likewise, comprehending why candidates reject your offers empowers you to adjust the job description or align expectations effectively with your company’s leadership.
Once an opening is closed with a successful recruit, you can view the details of the new recruit with this visual:
Data Input
To get the amazing dashboard, the data entry steps are really simple and straightforward:
All that’s needed is just two steps, which are explained here:
Step 1: Customize the template for your needs
In the Settings sheet, define your recruitment tracking templates’ key details like the stages of application, source channels and the decline reasons as per your organization.
Step 2: Enter Job Details
The Applications: This is where you’ll enter all the information related to the candidates/applicants for the open position.
Begin with the job title, the recruiter and the job posting date
Step 3: Enter Applications information
Once applicants start coming in, the details can be entered as shown below along with their source in the respective columns.
- Enter the candidate name and the source of the application (example: LinkedIn, Indeed, etc.)
- As candidates flow through various stages of their recruitment funnel, enter the dates when the candidate reaches a particular stage (Application received, phone screen, hiring manager interview, etc.).
- Once a hiring decision is made, enter the hire date and joining date in the corresponding columns.
- If the candidate gets rejected, give the status as “Not Hired”, enter the decline reason in the column for the same.
- We have additional columns for your comments and cost. Enter them if available.
That’s all the data entry steps that are needed to get your fully automated recruitment applicant tracking system in place.
Now, you can open the Dashboard sheet and use the metrics and visuals for crucial hiring decisions or present them to senior management.
Happy recruiting!
Do you have any queries or looking to customize the recruitment tracker, please reach out to us at support@indzara.com
Recommended Template
If you are looking to manage multiple jobs and get advanced reporting, please try Recruitment Tracker Dashboard Excel Template
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Original price was: $89.$69Current price is: $69.
153 Comments
Hello Indzara, I’m just now seeing your Excel template, and I have been wanting something like this. I’m going to try to download this now and hope this will work for me. I will send you my feedback. if this works for me- You are a lifesaver!
Dora
Glad to hear. Please share your feedback. Thanks & Best wishes.
Hi, Thank you for such a wonderful spreadsheet. When I downloaded the template, I entered practice names to see how it would work. However, the Active Pipeline and the Recruitment Funnel sections do not populate after each entry as it shows in the video.
I have not changed or added anything to the template. Have I done something incorrect? I am not very knowledgeable in Excel, but this template would really be a valuable asset for me in my recruiting function.
Please let me know what I may need to do to have the template work as shown in the video.
Much appreciated.
Thank you
You are very welcome. Thanks for the feedback.
I have sent an email to you. Please email me the file. I will take a look at it and get back to you. Thanks. Best wishes.
I really like this template . However, I am having issues with the Recruitment Funnel not populating the accurate numbers and the Active Funnel formatting looks off. Could you help me?
Thanks for using the template. Thanks for emailing the file. It looks like you have added a stage in between the four stages. This has affected the STAGE calculated column and thus shows incorrect calculations. Please correct me if I am wrong. The Recruitment Manager template https://indzara.com/product/recruitment-manager-excel-template/ can handle up to 6 total stages (including hiring stage). Please let me know if there are any questions. Thanks.
For some reason my template does not look like the video. The Active pipeline does not work correctly for example. Is there a way to fix this?
The template posted on this page should match the one in the demo video above. Please feel free to email me the file and mention your questions specifically. I will be glad to help. Thanks. Best wishes.
I am having the same issue. When I open the file, the summary section does not populate the way it does not screen and when I input information, it does not populate the funnel/pipeline.
Please email file to contact@indzara.com
I will review and get back to you.
Best wishes.
Hello!
Thanks for this great recruitment tracking tool! On Auust 23rd you shared steps for adding additional stages to the v.1 Recruitment tracker. When I try to add columns for the new stages, however, I receive an alert that this operation is not allowed. It says “The operation is attempting to shift cells in a table on your worksheet.” Are you able to further information on how to do this?
Also, when you say to update the Summary Section in the last sep, do you mean update the chart data? Thanks in advance for your help!
Please excuse the typos. 🙂
Not a problem.
1. When I tried to insert columns to the left of Decline Reason column, I didn’t receive this error. Can you clarify how you are inserting columns?
If you right click on the cell inside the table and choose Insert – ‘Table Columns to the Left’, it should insert columns.
2. Yes, the summary section charts might have to be adjusted to fit the new stages.
Best wishes. Thanks.
Hi, Am am amazing by the Recruitment Tracker. I Have a question , where is the spreadsheeet for applicants information in step 3.. Please advise?
Regards
Bobby
Thank you.
There is only one visible sheet in this template (named Recruitment_Tracker_v1). This is where all the data for this template are entered. Best wishes.
hi
veery niiice
thanks alot and helpful
how can we use it if more than one has been hired in the same postion
Thank you. I am glad it is helpful. For managing jobs with multiple openings, please use Recruitment Manager template https://indzara.com/product/recruitment-manager-excel-template/
Best wishes.
Hi There. I love this sheet.
I am looking at adding a couple of extra stages. Can you let me know how I can do this so the summary section updates.
Thanks,
Nelson
Thank you.
Please try the following steps:
1. Add stages in cells C10 and C11
2. Add columns for new stages in the table in Recruitment_Tracker_V1 sheet
3. Update formula for STAGE column
4. Unhide hidden sheet ‘Help’
5. Add rows (with formulas) to account for new stages (see columns B to G)
6. Update the summary section now to include the new rows.
https://indzara.com/product/recruitment-manager-excel-template/ supports 6 stages including Hiring stage.
Best wishes.
Do you have a tutorial for these edits? I love your spread sheet and want to add two more stages but am terrible with Excel… Any help would be great.
Thanks!
I am sorry this is the level of detail I have as documentation. I take customization projects for a fee. If interested, please email me with requirements. I am not trying to push towards paying me. It’s just that it takes time to build tutorials and I am working on other projects now. Hope you understand.
Thanks & Best wishes.
Hi,
very nice an easy to use… any idea to create a similar template for Recruitment consultancy where they will handle multiple clients and multiple jobs.. it will very useful for entry level consultancy / independent recruiters.
Thank you. Please see the Recruitment Manager template https://indzara.com/product/recruitment-manager-excel-template/ for handling multiple jobs. Please let me know if there are any questions. Best wishes.
what if I have 8 stages of the interview process? How do I add more?
The template would have to be modified to include more stages. I do take on customization projects for a fee. Please email indzara@gmail.com for customization projects with your requirements. Thanks. Best wishes.