Recruitment Tracker 2025 – Free Recruitment Template in Excel
As a hiring manager/recruiter, are you currently navigating the challenges of talent acquisition? If you’re in search of a simple yet powerful solution to streamline your recruitment process and gain valuable insights through key recruiting metrics, we’ve got you covered, so read along!
Introducing our simple yet versatile Recruitment Tracker Excel template, designed to help you efficiently manage and monitor applicant progress. With this template
With the recruitment dashboard, you’ll gain instant visibility into the number of applicants moving through your hiring process and pinpoint where they drop off. Furthermore, our hiring tracker enables you to effortlessly identify the key reasons why certain candidates were not chosen, facilitating smarter hiring decisions.
Download Recruitment Tracker
Recruitment Tracking – Simple & Effective
This Excel template is designed for Microsoft Excel, but if you are looking for a Google Sheet template, please visit Recruitment Tracker in Google Sheets. We also have a comprehensive Recruitment Dashboard in Microsoft Power BI.
This template is designed to handle one job opening only, check our Recruitment Tracker Dashboard in Excel that handles multiple job openings and multiple hires with additional features.
Lets take a look at each of the components of the recruitment tracking Excel template. We will go over the dashboard first and then the data entry steps.
Recruitment Tracker Dashboard
Our meticulously designed dashboard is fully automated, allowing you to gain key insights almost immediately.
Key Hiring Metrics (KPIs)
As a recruiter, it’s crucial to know how effective and efficient your recruiting process is. The metrics in the dashboard give you just that!
Take a look at all the additional, key recruitment metrics available in the premium Recruitment Dashboard in this article.
Know how many applications were received and how many are open; See how many offers are given and the average days it takes to hire an open position. These insights drive important hiring decisions like how to fill a position faster, thereby reducing time to hire and much more.
Need more metrics and visuals on the quality of applications, active pipelines, do take a look at our Premium Recruitment Dashboard Template using Microsoft Excel.
Recruitment Funnel
To know at which stage candidates are more likely to drop off is crucial. The recruitment funnel shows you just that:
Time taken for each stage
Determine whether there’s a bottleneck – if a specific stage in your recruitment process is causing significant delays and prolonging the time it takes to fill a job vacancy.
Open Applications in each stage
Know exactly how many applications are in which stage of recruiting with the following visual:
Source Contribution
You can identify which application sources bring you better quality of candidates as you can compare the offer % through these channels. This aids in your recruiting source channel decisions.
Application Decline Reasons
Understanding the reasons for candidate rejections will enable you to pinpoint any shortcomings in the application process. Likewise, comprehending why candidates reject your offers empowers you to adjust the job description or align expectations effectively with your company’s leadership.
Once an opening is closed with a successful recruit, you can view the details of the new recruit with this visual:
Data Input
To get the amazing dashboard, the data entry steps are really simple and straightforward:
All that’s needed is just two steps, which are explained here:
Step 1: Customize the template for your needs
In the Settings sheet, define your recruitment tracking templates’ key details like the stages of application, source channels and the decline reasons as per your organization.
Step 2: Enter Job Details
The Applications: This is where you’ll enter all the information related to the candidates/applicants for the open position.
Begin with the job title, the recruiter and the job posting date
Step 3: Enter Applications information
Once applicants start coming in, the details can be entered as shown below along with their source in the respective columns.
- Enter the candidate name and the source of the application (example: LinkedIn, Indeed, etc.)
- As candidates flow through various stages of their recruitment funnel, enter the dates when the candidate reaches a particular stage (Application received, phone screen, hiring manager interview, etc.).
- Once a hiring decision is made, enter the hire date and joining date in the corresponding columns.
- If the candidate gets rejected, give the status as “Not Hired”, enter the decline reason in the column for the same.
- We have additional columns for your comments and cost. Enter them if available.
That’s all the data entry steps that are needed to get your fully automated recruitment applicant tracking system in place.
Now, you can open the Dashboard sheet and use the metrics and visuals for crucial hiring decisions or present them to senior management.
Happy recruiting!
Do you have any queries or looking to customize the recruitment tracker, please reach out to us at support@indzara.com
Recommended Template
If you are looking to manage multiple jobs and get advanced reporting, please try Recruitment Tracker Dashboard Excel Template
153 Comments
Is there a way to have the dashboard portion of the spreadsheet to update as the filters are applied to the data below? For example, if I filter the data to show me the last 30 days how would I get the top portion to update to just the data that is showing?
Hello
The dashboard is designed to show an overall picture of all the applications.
Best wishes & regards
I must be missing something. Where is the link to actually download the file? Thanks!
Hello
Please download it from https://indzara.com/2015/09/recruitment-tracker-free-excel-template/
Best wishes
Hi! I love this product. But, for some reason the active pipeline is not calculating correctly. Thanks!
Hello
Thanks for using the template.
Please ensure that you have filled the relevant dates as the applications crosses each stage.
In case it still does not work, please share your file with us at contact@indzara.com.
Best wishes
Heya,I am using this template.Can i have any user help line number.
Hello
Thank you for using the template. We provide email based support. Please write to us at contact@indzara.com.
Please mention the issues that you wish to clarify. We will reply as soon as possible.
Best wishes
How do I update the help worksheet in order to copy the recruitment tracker worksheet and just keep all my candidates in one Excel template!
You can keep all candidates for one job in this worksheet. But to track multiple jobs in one workbook, please see Recruitment Manager template. https://indzara.com/product/recruitment-manager-excel-template/
Best wishes.
Hi, I can’t seem to download the free recruitment tracker?
Can you please clarify what the error message is? I tried the download above and it works fine. Please let me know.
Best wishes.
Hi there indzara,
I really like your recruitment tracker. I read through some of your replies to comments. I needed further details about this explanation you provided a user in 2016
Thank you.
Please try the following steps:
1. Add stages in cells C10 and C11
2. Add columns for new stages in the table in Recruitment_Tracker_V1 sheet
3. Update formula for STAGE column
4. Unhide hidden sheet ‘Help’
5. Add rows (with formulas) to account for new stages (see columns B to G)
6. Update the summary section now to include the new rows.
https://indzara.com/product/recruitment-manager-excel-template/ supports 6 stages including Hiring stage.
WITH REGARD TO YOUR #4, HOW DO I UNHIDE THE HIDDEN SHEET ‘HELP’?
Thanks. Please right click on any sheet name and choose Unhide in the menu.
Best wishes
Trying out to free version to see of we would like to upgrade to the premium. I downloaded the free version but the recruitment funnel is not populating or the decline reason numbers. How can I fix this?
Please reply to my email with the file and specify your Excel version and Operating system. I will review and get back to you.
Best wishes.
I am trying to use the Recruitment Tracker that I downloaded. But, Recruitment Funnel and Top Decline are not working. Can I have your email ID, please?
Please email support@indzara.com
Thank you.
Hello I love this recruitment tool.
Following your steps to include extra stages, I am now up to the updating the summary section to include the extra stages, however am unclear on the instructions to do this.
Would you be so kind as to advise please.
Thank you. I have received your email. I have responded asking for more details on your question. Best wishes.
Is there a place where we can add (or include) candidate data? Such as name, email, phone number?
Yes, you can insert columns to store that data. Please do not insert between the stages. Please insert before and after the stage date columns. Please let me know if there are any questions. Recruitment Manager template provides separate sheet to store candidate data (not linked to apps)
Best wishes.