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All-Purpose Calendar Maker (Free Excel Template)

I have published a couple of calendar templates earlier. The Custom Calendar (U.S.) works for any year and automatically calculates the U.S. Holidays. The Custom Calendar – 2013 (Tamil) displays the Tamil Nadu Government holidays for 2013. Both templates allowed a lot of flexibility such as starting your week with any day and entering up to 100 of your personal events.

I am now publishing a calendar template which I am calling All-Purpose Calendar Maker. It can be used in any scenario (schools, companies, libraries, etc.) and any country (as it does not have any feature that is country specific). It has more flexibility: you can choose the weekend(s) as any day(s) of the week and you get to choose up to 5 different types of events (100 events – grouped in up to 5 types) you want to have displayed.

 
12 Month Calendar in Excel - Calendar Excel Template
12 Month Calendar in Excel – Calendar Excel Template
 

FREE DOWNLOAD

All purpose Calendar Maker Excel Template

(Excel 2007 or above for Windows; Excel 2011 or above for Mac)

FEATURES

  • Choice of two designs (12 month calendar on 1 page or a monthly calendar in 12 pages)
  • Works with any year after 1900
  • Start with any month
  • 12 Month calendar (12 months beginning with the month you choose)
  • Start the week with any day
  • Displays up to 100 of your personal events (nicely sorted)
  • Choice of up to 5 different types of events
  • Event dates are highlighted on the calendar
  • Each event type is highlighted with a different colour
  • Customizable Weekends: You chose which days of the week are usually non-working days or weekends. They will be highlighted in red font on the calendar
  • Readily printable
  • No Macros
 

For more features, please try Event Calendar Maker.

300 events & 1200 instances, 

12 Event Types, 15 color choices,

7 calendar designs (Yearly, Monthly, Weekly, Daily)

Handles 12 types of recurring events (Daily, Weekly, Monthly, Nth Wkday of Mth, Last Wkday of Mth, Last Day of Mth, Nth Busn Day of Mth, etc.)

HOW TO USE THE TEMPLATE

Step 1: Enter basic information

 

Step1
Calendar Excel Template – Step 1
  • Start Date 
    • Choose any date and your calendar will have 12 months beginning with the month of this Start Date
  • Starting Day of Week 
    • This allows you to start your week on any of the 7 days
  • Name 
    • This will be displayed on the calendar. For example, you can enter your organization name. 

Step 2: Set your Weekends

 
This option allows you to customize the weekends according to your needs. Choose ‘Yes’ if you would like a specific Nth weekday of a month to be considered as weekend day. 
 
Calendar Excel Template - Enter Weekends
Calendar Excel Template – Enter Weekends
For example, in the image above, all Sundays and all second Saturdays are considered as weekends. 
 

Step 3: Set up to 5 types of events

 
You can enter your own (up to 100) events that will be displayed on the calendar. You also can group those under 5 buckets (types). First, you will enter the names for the Event types. There are 5 pre-chosen colours and the colour next to the Event type will be used to highlight the corresponding dates on the calendar. The order of these events will be used to prioritize when multiple events happen on the same day. This has been explained more later in this post.
 
 
Calendar Excel Template - Enter Event Types
Calendar Excel Template – Enter Event Types
In the image above, for a school scenario, I have chosen 5 event types: Holidays, Test Days, Birthdays, School Events and Homework Due.
 

Step 4: Enter up to 100 events

 
You can enter up to 100 events and these events will be highlighted on the calendar. You enter the name of the event, event date and event type. By choosing the event type, the dates will be colour-coded on the calendar according to what you chose in Step 3
 
Calendar Excel Template - Enter Events
Calendar Excel Template – Enter Events
 

Step 5: Choose a design

 
You can choose 1 page – 12 Month Calendar or 12 Pages – Monthly Calendar to view and print your calendar. The calendars are fully automated and do not require any further inputs. You can also export the calendars as PDFs and share. 
Step5 
SCREENSHOT (1 PAGE – 12 MONTH CALENDAR)
Calendar Excel Template - 12 Month Calendar
Calendar Excel Template – 12 Month Calendar
 
If there are multiple events on a day, all of them will be displayed on the event list. On the calendar itself, the higher priority colour-code will be applied. For example, in the screen shot, you can see that there are two events I Mid Term Test Ends (Test days) and Student 3 Birthday (Birthdays) on 17th November. The colour for Test days is used on the calendar since it’s higher than Birthdays on the list of event types. 
 
SCREENSHOT (12 PAGES – MONTHLY CALENDAR)
Calendar Excel Template - Monthly Calendar
Calendar Excel Template – Monthly Calendar
 
On the 12 pages (1 page for each month) Monthly calendar, up to five events will be displayed for a specific day on the calendar. The colour-coding of dates work the same way as in the 1 Page – 12 Month Calendar.
 
If you like the Calendar Excel Template, share it with others. If you would like to see any changes to the template, provide your feedback in the comments below.

64 Comments

  • Thanks for the templete its works fine on 2010. on customization how to i extend the cells as there is protection security. please advice.

    Reply

  • Hi

    I am using Win 7 & Excel 07 .. Problem with the Sheet is that when you fill a New Dates … The 12 Month Calendar ./… the Dates in Each Month is Not shown

    You Only See the Month the Sat-Fri Banner but not the actual dates inside the cells (15/16 / 17)

    Reply

    • I have tested the template in only Excel 2010 and 2013. It doesn’t work with Excel 2007. I will be receiving a copy of Excel 2007 next week. I will work on a version that works with Excel 2007, and publish soon.

      Reply

  • Hi.. i’m using excel 2007 and i’m having the same problem with those using the same version. Possible for you to do some adjustment so that it can cater to us?

    Reply

  • Hello Ind Zara!

    I’ve downloaded your template a few weeks ago and I realized that I needed to add more than 100 events to fit in my calendar.
    I also want to set up more than 5 categories of events and be able to have additional column to provide the time and location of the events.
    Aside from that, it’s a very great and useful template!
    Thanks

    Reply

    • Thank you. I plan to publish a calendar with more features sometime in the next couple of months. For now, if you would like to customize the calendar for your business needs, please e-mail me at indzara at gmail. Thanks.

      Reply

  • Hi I’ve just downloaded this for one of the businesses I work for and having been so put off by complicated stuff on excel forums about how to populate calendars cannot belief how simple and straightforward this is to use!! Just a couple of questions:
    1. We have a lot more than 100 events to populate the calendar with – how can we do this please?
    2. Is it possible to set up more than 5 categories of events – we have up to 10
    Best regards
    Carol

    Reply

  • Mine isn’t working as well. I have a Windows 8 operating system and use Excel 2007

    Reply

  • My template does not seem to work. The instructions are very simple but when I input the data, only the title seems to transfer over. Where I should see a green checkmark I only see a 0 and ‘###’ below where there is no input.

    Reply

    • I’m using Excel 2007 with Windows Vista. I’m going to upgrade my software and my Excel and see what happens. I’ll let you know how it goes.

      Thanks for responding so quickly.

      Reply

    • Please keep me informed after you upgrade. I build and test the templates in Excel 2010 and Excel 2013. I use Windows 7 operating system. I know that somethings don’t work as expected in Mac operating system.

      Reply

  • As soon as I change the date the calendar becomes useless. The dates are not number on the calendars.

    Reply

    • The calendar seems to work well during my testing. Please send me screenshots so that I can understand what you mean.
      Thanks.

      Reply

  • Thank you for creating this template. It works well for my application, but I do have a couple of changes that would make it 100% applicable. 1) Some of my events occur over several days. It would be nice to have an end date field and have your template then show the event across multiple days. 2) Can we get more than 100 events? I am getting close to having more than 100 events, especially if #1 above is not added.

    Thank you for your time.

    Chris

    Reply

    • Hello Chris,

      I am glad that the template is useful. Implementing your first request may require a different set-up and hence more work. Getting more than 100 events might be easier.

      Please e-mail me your request (indzara at gmail), so that I can add it to my queue and will inform you when I get to it. I have numerous items in my queue and am unable to address your request immediately. However, I will do my best.

      Thanks for sharing your feedback.

      Reply

    • Thanks. It’s a very useful template. But I have the same 2 queries as Chris. Plus, can’t we have more than 5 types of events?

      Another issue is, what if i need to show times for those events as well? Can we have an additional column for that?

      Also, some events occur every week – weekly meetings at same day, same time over the entire year – 52 times. Right now, I’m putting manual dates. Is there a better way to do it?

      Preeti

      Reply

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